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   Current UPMC employees must apply in HR Direct

Executive Assistant I

Description

UPMC Magee-Womens Hospital is seeking a Full-time Executive Assistant I to support the Administration department!

This position will work a flexible daylight schedule with other executive assistants for opening and closing, Monday through Friday, normally 8:30 a.m. to 5:00 p.m. Hours are subject to change based on business needs.

The Executive Assistant I provides high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

Responsibilities:

 

  • Answers phones and directs all incoming calls to appropriate party promptly and efficiently
  • Maintains accurate filing systems with the highest regard for confidentiality, organization, and timely retrieval of documents
  • Prioritizes and manages multiple projects simultaneously, and follows through on issues in a timely manner
  • Compiles information for the timely preparation of reports and distributes to appropriate individuals within established timelines
  • Interacts with staff at all levels in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality
  • Processes incoming and outgoing mail. Maintains confidentiality of mail addressed to the president
  • Records and distributes minutes and other relevant information to appropriate participants in a timely manner
  • Uses sound judgment and knowledge of UPMC and its policies and procedures to respond to questions, requests, or needs
  • Arranges travel schedule and reservations for executive management as needed
  • Responsible for calendar management, requiring interaction with both internal and external executives and assistants to coordinate a variety of complex executive meetings

 

Qualifications

  • High school diploma or equivalent 8 years experience in an increasingly responsible administrative support role
  • 5+ years experience with support at the executive level
  • Demonstrates proficiency in core MS Office applications, including Word, Excel, PowerPoint, and Outlook
  • Excellent calendar management skills, including the coordination of complex executive meetings
  • Experience assisting management with the creation of PowerPoint presentations- Experience scheduling travel arrangements for management

Licensure, Certifications, and Clearances:

  • None

UPMC is an equal opportunity employer. Minority/Females/Veterans/Individuals with Disabilities.

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At UPMC, we’re driven by shared values that guide our work and keep us accountable to one another. Our Values of Quality & Safety, Dignity & Respect, Caring & Listening, Responsibility & Integrity, Excellence & Innovation play a vital role in creating a cohesive, positive experience for our employees, patients, health plan members, and community. Ready to join us? Apply today.

   Current UPMC employees must apply in HR Direct