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   Current UPMC employees must apply in HR Direct

Executive Assistant to the Office of the President

  • Job ID: 2100027O
  • Status: Full-Time
  • Regular/Temporary: Regular
  • Hours:
  • Shift: Day Job
  • Facility: Corporate Executive Support
  • Department: Corporate Admin Operations
  • Location: 600 Grant St, Pittsburgh PA 15219
  • Union Position: No
  • Salary Range: $21.91 to $37.83 / hour

Description

Are you an executive assistant looking to take the next step in your career?  If so, this could be the perfect opportunity for you!

We're hiring an Executive Assistant to the Office of the President for our UPMC Corporate Executive Support team!  This position works standard business hours, Monday through Thursday, 8:30AM-5PM, and Friday, 7:30AM-4PM, on Floor 62 of the US Steel Tower.  

As the Executive Assistant to the Office of the President, you will provide general office administrative support to the President & CEO of UPMC and our Sr. Staff Associate to President & CEO.  This position must ensure 100% accuracy to detail in carrying out job responsibilities.  The ideal candidate would effectively and efficiently handle all aspects of assigned duties with minimal supervision. 

UPMC’s Center for Engagement and Inclusion executes leading-edge and next-generation strategies to advance its diversity management capabilities and national presence as a diversity leader. These strategies include Employee Resource Groups (ERGs), including the Diversity Leadership Network and PRIDE Health, which offer networking and development opportunities and promote volunteerism in diverse communities. 

Apply today! 

Responsibilities:

  • Performs reception and general office duties, screens and directs telephone calls.  Relays information and messages promptly and accurately to appropriate individual.

  • Courteously meet and greet guests in a professional, helpful manner and escort guests to appropriate individual/area.

  • Utilize Workspeed program for entering guests to allow access through the USS building security system.

  • Provides coverage to the 62-floor lobby desk.

  • Performs routine clerical functions, such as distributing daily mail, copying, sorting, and filing.

  • Preparation and submission of disbursement requests, purchase orders, etc.  Order office supplies and maintains office equipment as needed.

  • Preparation and distribution of correspondence and material.

  • Prepare, maintain and distribute current multiple telephone directories for President’s Office.

  • Coordinate and maintain conference room(s) schedules on both paper and electronic calendars. Review schedules with Catering and AV Support staff.  Maintain tickler system for conference room requests and coordinate with lobby desk staff.

  • Schedule swing offices on the 62nd floor.

  • Maintain up-to-date UPMC brochures for main lobby.

  • Attend floor warden classes and perform drills for the 62nd floor.

  • Schedule delivery and removal of large confidential destruction bins.

  • Provide backup office support to visiting executives and staff on the 62nd floor.

  • Provide backup office support to Executive Assistant II as needed.

  • Attend meetings and training sessions as required.

  • Protect the integrity and confidentiality of all data and information through physical and/or electronic means.

  • Punctualality required. 

  • Ability to work extended hours when required.

  • Other duties as assigned.

  • Performs in accordance with system-wide competencies/behaviors.

 

 

Qualifications

  • High School diploma.

  • Five Years+ of office clerical/administrative support experience at executive level support.

  • Excellent calendar management skills.

  • Computer experience required. 

  • Proficiency in Microsoft Office products required. 

  • Ability to work with minimal supervision and exercise sound judgment. 

  • Ability to handle confidential materials and sensitive issues in a professional manner. 

  • Good organizational, planning and communication skills necessary. 



Licensure, Certifications, and Clearances:

UPMC is an Equal Opportunity Employer/Disability/Veteran

Total Rewards

More than just competitive pay and benefits, UPMC’s Total Rewards package cares for you in all areas of life — because we believe that you’re at your best when receiving the support you need: professional, personal, financial, and more.

Our Values

At UPMC, we’re driven by shared values that guide our work and keep us accountable to one another. Our Values of Quality & Safety, Dignity & Respect, Caring & Listening, Responsibility & Integrity, Excellence & Innovation play a vital role in creating a cohesive, positive experience for our employees, patients, health plan members, and community. Ready to join us? Apply today.

   Current UPMC employees must apply in HR Direct