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Program Coordinator, Fertility Preserv

  • Job ID: 984494629
  • Status: Full-Time
  • Regular/Temporary: Regular
  • Hours: 7:00a.m. to 3:30 p.m.
  • Shift: Day Job
  • Facility: University of Pittsburgh Physicians
  • Department: Ctr Reprod&Transplant
  • Location: 300 Halket St, Pittsburgh PA 15213
  • Union Position: No
  • Salary Range: $24.05 to $41.60 / hour


The University of Pittsburgh Physicians Division is hiring a full-time Program Coordinator,  to support UPMC Magee Center for Reproduction and Transplantation. Hours for this position will be daylight, Monday - Friday from 7:00am - 3:30pm; with the possibility of an occasional weekend day when needed. Some local travel between UPMC facilities is required less than 25% of the time.


The Program Coordinator is the first and most important point of contact for the patients and providers seeking fertility preservation advice and services; they do the initial intake and determine research study eligibility, consent participants, and coordinate fertility preservation and infertility research/clinical care services. They manage all research study protocols including IRB maintenance and modifications, and perform research benchwork to support clinical research studies. They collect and record participant and patient data and maintain databases. The program coordinators are the face of the program and are critical to our outreach and education efforts locally, nationally and internationally.


The Fertility Preservation Program of UPMC was established in 2010 to meet the unique and urgent fertility care needs of patients who were at risk of infertility due to their disease or medical treatments. Those patients required a new streamlined, multidisciplinary approach to fertility preservation care in the compressed timeframe between diagnosis and treatment. The mission has expanded over the past decade to include a comprehensive menu of standard and experimental fertility preservation options for patients who are at risk of infertility due to age, genetics and disease as well as medical treatments for cancer, bone marrow transplantation, gender dysphoria, autoimmune diseases, differences in sexual development and others. 


Reports to the director of the Fertility Preservation Program. Coordinates patient care and service activities with the Fertility Preservation Program of Magee/UPMC, the Male Fertility Center of Magee/UPMC, the Magee Andrology/Fertility Preservation laboratory and the Center for Reproductive Endocrinology and Infertility of Magee/UPMC. The Fertility Preservation Program Coordinator will also coordinate patient care and service activities with Children's Hospital of Pittsburgh/UPMC, the UPMC Hillman Cancer Center and national/international collaborating institutions.



  • Coordinate fertility preservation patient care:Monitor Fertility Preservation phone line and email and direct patient flow Schedule and coordinate appointments for semen cryopreservationCoordinate surgery scheduling for testicular biopsy and oophorectomyRefer patients for embryo and oocyte freezing
  • Coordinate tissue shipping and processing from outside institutions:Maintain contact information for all sites approved to send UPMC testicular and ovarian tissue for processingEnsure that all necessary paperwork is received prior to tissue shipmentSchedule courier for tissue pickupProcess and freeze ovarian and testicular tissue, as needed Coordinate tissue shipment to long-term storage facilityCommunicate with all sites about outcomes and any issues that arise
  • Write and manage clinical research protocols: Screen and recruit patients for research protocolsCoordinate and/or perform patient counseling and informed consentCoordinate procedures with patients, physicians, laboratory staff and pathologyMaintain secure research patient recordsConduct annual follow up interviews with research patients
  • Maintain database of fertility preservation procedures (standard of care and research) to log progress for annual reporting, grant submission etc.
  • Maintain necessary regulatory documentation.
  • Ensure compliance with all regulatory standards.
  • Prepare education materials (brochures, websites, presentations) for providers and patients.
  • Provide superior customer service and patient care to assure that physician and patient needs are satisfied.


  • Bachelor's degree required
  • Minimum of 3 years' experience in a clinical environment.
  • Some laboratory experience preferred but not required.
  • Prior healthcare experience preferred

Licensure, Certifications, and Clearances:

  • Act 34

  • UPMC is an Equal Opportunity Employer/Disability/Veteran

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   Current UPMC employees must apply in HR Direct