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Pathology Coordinator (Administrative Support)

  • Job ID: 2100029W
  • Status: Full-Time
  • Regular/Temporary: Regular
  • Hours: Daylight, M-F
  • Shift: Day Job
  • Facility: UPMC Presbyterian
  • Department: Molecular Gen Path
  • Location: 200 Lothrop St, Pittsburgh PA 15213
  • Union Position: No
  • Salary Range: $18.24 to $30.32 / hour


UPMC Presbyterian is hiring a Pathology Coordinator to support the Molecular & Genomic Pathology Laboratory, a dynamic, state-of-the-art clinical laboratory that prides itself on delivering the highest quality of patient care through cutting-edge testing and informatics.
In this role, the Pathology Coordinator will be responsible for providing administrative support to medical leaders such as billing, maintaining Excel databases for projects, and scheduling conference calls and meetings. Additionally, this role will also have the exciting opportunity to serve as the coordinator for the ACGME-accredited Molecular Genetic Pathology Fellowship education program. This would include compiling applications, arranging interviews, onboarding, and scheduling for the year.
We don't just take care of our patients - we take care of our team too. By joining UPMC, you can expect:
  • An award-winning workplace with endless opportunities.
    • UPMC was ranked #1 for "Best Places to Work for Women & Diverse Managers" by Diversity MBA Magazine’s: 50 Out Front Companies for two years in a row.
  • A competitive benefits package that few employers can match.
    • We offer affordable medical, dental, and vision benefits, generous paid time off, paid parental leave, and more.
    • You can also continue your education with tuition assistance, build wealth over time with our flexible retirement options, and be recognized and rewarded as you grow throughout your career!
Apply today to find out where your career can take you!
Support the Division Director by coordinating clinical care activities, managing daily operations, coordinating administrative functions, representing the division to outside entities, and participating in special projects and initiatives.

  • Coordinate and maintain records of administrative divisional responsibilities (eg, staff meeting minutes, lab administrative meetings with pathologists, travel accommodations, director's calendar).
  • Prepare budgets, analyze data, use software, create administrative/managerial reports as directed.
  • Oversee division's adherence to the budget and implement strategies to meet budget goals.
  • Maintain administrative aspects of training programs for residents and fellows (eg, scheduling, conference organization, recruitment, evaluations and regulatory issues).
  • Assist to coordinate clinical care activities by coordinating the flow of information from physicians and patients at outside institutions to the central divisional core.
  • Prepare faculty master schedules and organize divisional schedules for faculty and house officers (eg, service schedules, on-call schedules, conference schedules, director's personal schedule).
  • Prepare annual reports related to divisional activities and workloads.
  • Work with other divisional office support as necessary to perform mission of the division.
  • Understand the clinical, research and educational mission of the division within the managed care medicine environment; coordinate projects and implement changes to respond to this environment.
  • Coordinate special projects and clinical programs, including creation and negotiation of proposals, budgets, agreements and contracts between the division and outside entities.
  • Assist to coordinate and implement various clinical research projects and groups in order to meet division goals and objectives.
  • Draft documents; independently manage grant funds to meet budget.
  • Implement and direct organizational, procedural and policy changes.
  • Demonstrate, on a consistent basis, the behaviors which do not comprise the Basics of Service Excellence.
  • Assist to coordinate various educational initiatives of the division (eg, curriculum development, continuing education courses, training & educational needs of visiting physicians and researchers).
  • Coordinates and implements the administrative aspects of all regulatory issues including quality control and quality assurance pertaining to the division.


  • Bachelor's degree in Business Administration, Health Sciences or equivalent degree OR;
  • Three to five years of administrative experience.
  • Strong business and accounting background.
  • Experience/training in making independent assessments.
  • Demonstrated leadership abilities.
  • Excellent communication, interpersonal and organizational skills.
  • Advanced level of knowledge of computer and internet.
  • Knowledge of the systems and functions of Pathology operations in a medical, academic environment is preferred.
  • Understanding of medical/research terminology and laboratory processes and functions is preferred.
Licensure, Certifications, and Clearances:
  • Act 34
UPMC is an Equal Opportunity Employer/Disability/Veteran

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   Current UPMC employees must apply in HR Direct