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   Current UPMC employees must apply in HR Direct

Grants Assistant - Western Psychiatric Hospital


The Grants Assistant is as an assistant to the Grants Specialists to help in administering and facilitating the pre-award grant preparation and submission process as well as other Pre-Award activities in the Office of Grants and Contracts for Western Psychiatric Hospital; Department of Psychiatry principal investigators (PI).


  • Manages multiple responsibilities and duties with interruptions and unforeseen changes without risking detail and quality of work - Time management
  • Remains current and knowledgeable on agency, University, and UPMC procedures and requirements concerning grants management issues
  • Required to maintain confidentiality of classified and sensitive information
  • Prepare and revise budgets as grants are awarded
  • Prepare COI tables and all personnel report
  • Pre-Award:  Assist Grants Specialists with:
    o Proposal submission and preparation of grant and contract budgets following specific guidelines
    o Preparation of JIT materials as needed
    o Initiation of unobligated balance request for Progress Report preparation
  • Post-Award:
    o Provides support to the Post Award team with grants activation, budget adjustments, expense transfers (Journal Entries), effort modification and reporting, sub-award set up, account closeouts
    o Produces financial reports by grant with projections of expenses using the Department's Financial Software System
  • Personnel
    o Provides support to personnel team with preparation and processing of appointment, reappointment, and termination paperwork for University personnel
    o Provides backup support to on entry and processing of personnel effort distribution reports
  • Performs other duties and responsibilities as assigned.
  • Performs in accordance with system-wide competencies/behaviors.
  • Performs other duties as assigned.


  • Bachelor's degree (preferably in Accounting, Finance or related field), or currently enrolled in a Bachelor's degree program, preferably in Accounting, Finance or related field of study required
  • One year of experience working customer service, finance, accounting, or budget management

Licensure, Certifications, and Clearances:

  • Act 34

UPMC is an Equal Opportunity Employer/Disability/Veteran

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   Current UPMC employees must apply in HR Direct