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UPMC complies with all governmental requirements related to local, state, and federal COVID-19 vaccination for employment. The Jan. 13 Supreme Court of the United States decision that the Centers for Medicare & Medicaid Services federal COVID-19 vaccine mandate will move forward requires UPMC to ensure employees either get vaccinated or receive a requested medical or religious exemption.

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Proof of vaccination is not required upon hire; however, employees will be responsible for ensuring post-hire compliance by getting vaccinated or requesting a medical or religious exemption.

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Grants Assistant - Western Psychiatric Hospital

Description

Purpose:
The Grants Assistant is as an assistant to the Grants Specialists to help in administering and facilitating the pre-award grant preparation and submission process as well as other Pre-Award activities in the Office of Grants and Contracts for Western Psychiatric Hospital; Department of Psychiatry principal investigators (PI).

Responsibilities:

  • Pre-Award:  Assist Grants Specialists with:
    • Proposal submission and preparation of grant and contract budgets following specific guidelines
    • Preparation of JIT materials as needed
    • Initiation of unobligated balance request for Progress Report preparation
  • Post-Award:
    • Provides support to the Post Award team with grants activation, budget adjustments, expense transfers (Journal Entries), effort modification and reporting, sub-award set up, account closeouts
    • Produces financial reports by grant with projections of expenses using the Department's Financial Software System
  • Personnel:
    • Provides support to personnel team with preparation and processing of appointment, reappointment, and termination paperwork for University personnel
    • Provides backup support to on entry and processing of personnel effort distribution reports
  • Manages multiple responsibilities and duties with interruptions and unforeseen changes without risking detail and quality of work - Time management
  • Remains current and knowledgeable on agency, University, and UPMC procedures and requirements concerning grants management issues
  • Required to maintain confidentiality of classified and sensitive information
  • Prepare and revise budgets as grants are awarded
  • Prepare COI tables and all personnel report
  • Performs other duties and responsibilities as assigned.
  • Performs in accordance with system-wide competencies/behaviors.
  • Performs other duties as assigned.

Qualifications

  • Bachelor's degree (preferably in Accounting, Finance or related field), or currently enrolled in a Bachelor's degree program, preferably in Accounting, Finance or related field of study required
  • One year of experience working customer service, finance, accounting, or budget management

Licensure, Certifications, and Clearances:

  • Act 34

UPMC is an Equal Opportunity Employer/Disability/Veteran

Individuals hired into this role must comply with UPMC’s COVID vaccination requirements upon beginning employment with UPMC. Refer to the COVID-19 Vaccination Information section at the top of this page to learn more.

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