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   Current UPMC employees must apply in HR Direct

Grants Specialist I - Western Psychiatric Hospital

Description

Purpose:
The Grants Specialist I is responsible for the administrative and financial management of grants and contracts awarded to Western Psychiatric Hospital Department of Psychiatry Principal Investigators (PI).

 

Responsibilities:

  • Direct daily contact and interaction with sponsors, pass-through entities, subrecipients, and various PITT/UPMC staff and departments
  • Prepares accounts activations when needed
  • Acts as a resource to research investigators and staff on sponsor policies and regulations regarding the administration of award funds and assists in resolutions when necessary
  • Responds to inquiries in a timely manner using effective interpersonal communication, critical thinking, and problem-solving skills and methods as appropriate to address questions and/or concerns with diverse groups of faculty, staff, and students
  • Works independently and in teams
  • Manages multiple responsibilities and duties with interruptions and unforeseen changes without risking detail and quality of work.
  • Remains current and knowledgeable on agency, University, and UPMC procedures and requirements concerning grants management issues
  • Ability to ensure compliance with financial and administrative award terms and conditions
  • Required to maintain confidentiality of classified and sensitive information
  • Pre- Award:
    o Assist principal investigator and/or project administrators with proposal submission and preparation of grant and contract budgets following specific guidelines
    o Analyze budget justification for accuracy and thoroughness
    o Process Just In Time (JIT) information requests from sponsoring agency
    o Coordinate Other Support changes with project
  • Post-Award:
    o Manages and monitors budget and expenditure activities associated with funded sponsored projects in accordance with University and sponsor regulations
    o Produces monthly financial reports by grant with projections of expenses using the Department's Financial Software System
    o Responsible to review and analyze accounts to identify projected balances, potential deficits, potential issues, burn rates, upcoming deadlines, and accurate payroll distribution
    o Prepares budget adjustments, expense transfers, account forecasting, effort reporting, account closeout, effort distribution, providing sufficient explanations that will meet internal and external audit requirements
  • Performs other duties and responsibilities as assigned.
  • Performs in accordance with system-wide competencies/behaviors.
  • Performs other duties as assigned.

Qualifications

  • Bachelor's degree (preferably in Accounting, Finance or related field)
  • One year of experience working customer service, finance, accounting, or budget management

Licensure, Certifications, and Clearances:

  • Act 34

UPMC is an Equal Opportunity Employer/Disability/Veteran

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   Current UPMC employees must apply in HR Direct