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Radiology Secretary


Radiology Secretary

Fulltime 40 hrs - Night/Evening with rotation - Holidays and every other weekend 3rd shift


Posted: July 14, 2021


Provides support to direct and indirect care to patients utilizing the Radiology Information System (RIS) and the Picture Archive Communications System (PACS). Assumes the responsibility of assuring patient information is correct and complete, greets patients, assures the radiologists have the previous images available for interpretation, and assures the Radiology reports are sent to the correct destination. Assumes the responsibility of providing patients and/or physician offices with copies of patient images for continued patient care..



  • Complies with established occupational BBF and TB exposure policies.
  • Distributes daily schedule.
  • Retrieving mammography folders if images were prior to digital mammography. Previous are digitized and sent to PACS. Patient jackets are updated with color-coded stickers.
  • Separate radiology reports and distributes in accordance with department policy.
  • Assures all previous mammography/breast ultrasound images are available for radiologists interpretation prior to patient's examination.
  • Directs patients to dressing room, informing them what articles of clothing must be removed, providing them with a hospital gown, and informing them what to do with their clothing and valuables.
  • Scans signed authorizations for release of information forms into RIS. Makes copies and/or faxes reports, as requested. Assures all faxed physician orders are distributed to the appropriate radiology reception areas.
  • Assures waiting room and changing room areas are straightened and cleaned up each shift, linen bins emptied if necessary, ample supply of clean linen available.
  • Greets patients and assists them as required, i.e. directs them to the proper waiting area, informs them of any delays and/or cancellations. Enters patients into department via computer system, verifies order information, and scans physician orders into RIS.
  • Relays prep instructions to patients when necessary
  • Answering telephone, taking and delivering messages; relays routine information to physicians, technologists, patients, hospital personnel and/or visitors. Answering telephone and following through expeditiously with telephone requests.
  • Researches computer file for each new patient to determine date of last exam.
  • Knowledge of hospital PACS to retrieve patient images. Knowledge of printing films or burning CD's from PACS. Knowledge of digitizer to digitize pre-PACS images into the PACS system. Prints images or burn CD's for transport to Operating Room, Endoscopy, nursing units, doctors' offices, etc., assuring authorizations are completed when necessary, and also that films are signed out in computer. Is able to retrieve PACS studies for physicians within the department.



Education and Formal Training Required:

  • High school graduate.
  • Successful completion of medical terminology course preferred.
  • Graduate of medical secretarial program preferred.

Experience Required:

  • None; previously functioned as a medical secretary in a hospital setting is preferred.

Other Qualifications:1.Must be detail oriented and personable.2.Advanced knowledge of computer and efficiency in keyboard operation required.3.Able to communicate both verbally and in writing.

Licensure, Certifications, and Clearances:

  • Act 34

  • UPMC is an Equal Opportunity Employer/Disability/Veteran

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   Current UPMC employees must apply in HR Direct