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Administrative Manager

  • Job ID: 085585399
  • Status: Full-Time
  • Regular/Temporary: Regular
  • Hours: Monday - Friday daylight shifts
  • Shift: Day Job
  • Facility: University of Pittsburgh Physicians
  • Department: 65256 POP12 Stroke
  • Location: 3471 Fifth Avenue, Pittsburgh PA 15213
  • Union Position: No
  • Salary Range: $19.41 to $32.25 / hour


the Department of Neurology is seeking an Administrative Manager to help support the Stoke team. This role is Monday - Friday daylight shifts. The Administrative Manager is a supervisory level administrative support position responsible for the management, coordination, and implementation of the total day-to-day operation of the Administrator.


  • Supervise other support positions related to the Administrator.
  • Communication with internal and external customers, UPP and all centralized functions.
  • Assist in coordinating Physician Report Cards, including collecting data, running reports and formatting the information.
  • Assist in coordinating Clinical Grand Rounds, including scheduling and processing CME paperwork.
  • Responsible for the provision of continuing medical education credits to faculty who attend committees and meetings to which those credits apply.
  • In the absence of the Administrator, has authority to expedite all office inquiries.
  • Coordinate meetings through scheduling, communicating with participants and taking minutes.
  • Represent the Administrator with regard to responding to queries from the public at large, academic and institutional programs, as well as the private sector.
  • Manage the preparation of and follow through of all business forms, requisitions and expense reports related to the Administrator.



  • High School Diploma or equivalent.
  • Five (5) years of progressively responsible administrative experience required.
  • Bachelor's degree in business, health care administration, public administration or related field and health care administration experience preferred.
  • One (1) year of supervisory experience required.
  • Proficient in Microsoft Word, Excel, and PowerPoint. Excellent organizational skills and the ability to perform under stress. Experience working in a high-profile department preferred.

Licensure, Certifications, and Clearances:

  • Act 34

UPMC has a Center for Engagement and Inclusion that is charged with executing leading-edge and next-generation diversity strategies to advance the organization’s diversity management capability and its national presence as a diversity leader. This includes having Employee Resource Groups, such as PRIDE Health or UPMC ENABLED (Empowering Abilities and Leveraging Differences) Network, which support the implementation of our diversity strategy.  

  • UPMC is an Equal Opportunity Employer/Disability/Veteran

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   Current UPMC employees must apply in HR Direct