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   Current UPMC employees must apply in HR Direct

Administrative Liaison

  • Job ID: 108909682
  • Status: Full-Time
  • Regular/Temporary: Regular
  • Hours: Daylight Hours
  • Shift: Day Job
  • Facility: Corporate Quality
  • Department: Center Quality Imp-Innov
  • Location: 4601 Baum Boulevard, Pittsburgh PA 15213
  • Union Position: No
  • Salary Range: $21.91 to $37.83 / hour

Description

We're searching for an experienced administrative professional with a strong calendar management background to join our team as an Administrative Liaison!  The Administrative Liaison with our UPMC Corporate Quality team is a regular, full-time position.  This position works a flexible daylight schedule, typically somewhere between 7am-5pm, Monday through Friday.

The Administrative Liaison is responsible for providing administrative support to the Wolff Center and its directors, performing duties for the staff, and offering back-up coverage to the Vice President's executive secretary. They'll perform duties and responsibilities according to the philosophy and standards of UPMC, including conveying courtesy, respect, enthusiasm, and positive attitudes in work situations with patients, peers, medical staff, and visitors.  Daily job duties will include calendar management, ordering supplies, preparing meeting agendas, recording meeting minutes, and much more.

Apply online today for your chance to join the team!

Responsibilities:

  • Assist the Center staff with all clerical and administrative duties necessary to establishing, maintaining, and completing projects on time.
  • Manage inventory and process for ordering office supplies, forms and equipment maintenance. Copy and track all position control forms, check requests, purchase requisitions, and expense reimbursement forms. Interface diplomatically with internal and external contractors and services to expedite service and facilities requests.
  • Provide administrative support to staff including their selected support areas. Handle all information and reports in a confidential manner. Assist in special projects as requested. Cover vacation relief and other duties.
  • Process payroll and MRS functions and assist with variance tracking and Questvista input.
  • Maintain discretion and confidentiality at all times. Perform in accordance with system-wide competencies/behaviors.
  • Independently perform special projects as assigned by supervisor and establish deadlines and prioritize work
  • Manage inventory and process for ordering office supplies, forms and equipment maintenance. Copy and track all position control forms, check requests, purchase requisitions, and expense reimbursement forms. Interface diplomatically with internal and external contractors and services to expedite service and facilities requests.
  • Maintain calendars and appointment schedules, including meetings, events, room set up, media, and food requisitions; distribute notices/confirmations. Arrange for travel/seminar attendance by confirming registration, accommodations, and payments as requested; complete expense reimbursements when travel is complete.
  • Provide specific administrative support to key meetings. Prepare agenda and distributes materials in advance of meeting. Attend meeting and provides support. Complete minutes and follow up duties prior to next scheduled meeting
  • Perform personal computer software functions according to prescribed format, and update skills by attending in-house classes as needed.

 

Qualifications

  • Bachelor's in Business, Communications, or comparable related field
  • Three years experience in similar role at the executive management level
  • Five years experience in similar role at the executive management level, coupled with formal on-the-job (i.e. employer-sponsored) training or related 2-year curriculum, will meet above requirements.
  • Strong computer skills to include MS Word, Excel, and PowerPoint.
  • Excellent written and oral communication and organizational skills
  • Ability to manage multiple assignments while meeting deadlines
  • Ability to promote teamwork, cultivate and maintain positive relationships
  • Prior experience managing executive calendars is preferred


Licensure, Certifications, and Clearances:

UPMC is an Equal Opportunity Employer/Disability/Veteran

Total Rewards

More than just competitive pay and benefits, UPMC’s Total Rewards package cares for you in all areas of life — because we believe that you’re at your best when receiving the support you need: professional, personal, financial, and more.

Our Values

At UPMC, we’re driven by shared values that guide our work and keep us accountable to one another. Our Values of Quality & Safety, Dignity & Respect, Caring & Listening, Responsibility & Integrity, Excellence & Innovation play a vital role in creating a cohesive, positive experience for our employees, patients, health plan members, and community. Ready to join us? Apply today.

   Current UPMC employees must apply in HR Direct