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   Current UPMC employees must apply in HR Direct

Executive Assistant I

  • Job ID: 109933674
  • Status: Full-Time
  • Regular/Temporary: Regular
  • Hours:
  • Shift: Day Job
  • Facility: Corporate Real Estate
  • Department: Corporate Real Estate
  • Location: 600 Grant St, Pittsburgh PA 15219
  • Union Position: No
  • Salary Range: $21.91 to $37.83 / hour


Are you looking to apply your administrative skills and executive assistant experience to support UPMC's Corporate Real Estate Department? If so, you will be providing high-level assistance to the Vice President, Corporate Real Estate with tasks such as calendar maintenance,  invoices, expenses, creation of files, various special projects, and collating reports. You will also provide lower-level support to others in the department by performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. In this role, you will also be drafting communication and have an active involvement with the leasing preparation process. 

This position must ensure 100% accuracy to detail in carrying out job responsibilities.  The ideal candidate would effectively and efficiently handle all aspects of assigned duties with minimal supervision. This position works standard business hours, Monday through Friday and will primarily be located at the US Steel Tower but will include some flexible work arrangements.

UPMC’s Center for Engagement and Inclusion executes leading-edge and next-generation strategies to advance its diversity management capabilities and national presence as a diversity leader. These strategies include Employee Resource Groups (ERGs), including the Diversity Leadership Network and PRIDE Health, which offer networking and development opportunities and promote volunteerism in diverse communities. 

Apply today!


  • Answers phones and directs all incoming calls to appropriate party promptly and efficiently.
  • Maintains accurate filing systems with the highest regard for confidentiality, organization, and timely retrieval of documents.
  • Prioritizes and manages multiple projects simultaneously, and follows through on issues in a timely manner.
  • Compiles information for the timely preparation of reports and distributes to appropriate individuals within established timelines.
  • Interacts with staff at all levels in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality.
  • Processes incoming and outgoing mail. Maintains confidentiality of mail addressed to the president.
  • Records and distributes minutes and other relevant information to appropriate participants in a timely manner.
  • Uses sound judgment and knowledge of UPMC and its policies and procedures to respond to questions, requests, or needs.
  • Arranges travel schedule and reservations for executive management as needed.
  • Responsible for calendar management, requiring interaction with both internal and external executives and assistants to coordinate a variety of complex executive meetings.
  • Maintain accurate filing system for owned and leased files.
  • Receive Lease request, assign lease number, make file, enter into Task List and forward to Lease Administrator.
  • Route and track lease files to auditors. Scan and email leases and amendments to lease administration.
  • Upload lease docs to Filenet.
  • Speak with individuals reaching out to UPMC to purchase properties they have for sale. Forward their property information to VP and then respond to individual as instructed.
  • Timekeeper for Corporate Real Estate employees, including tracking time-off for all staff members.
  • Prepare timesheets for approval, as well as manage the Kronos payroll system.
  • Complete various other Human Resources forms.



  • High school diploma or equivalent
  • 8 years experience in an increasingly responsible administrative support role.
  • 5+ years experience with support at the executive level.
  • Demonstrates proficiency in core MS Office applications, including Word, Excel, PowerPoint, and Outlook.
  • Excellent calendar management skills, including the coordination of complex executive meetings.
  • Experience assisting management with the creation of PowerPoint presentations.
  • Experience scheduling travel arrangements for management.

Licensure, Certifications, and Clearances:

UPMC is an Equal Opportunity Employer/Disability/Veteran

Total Rewards

More than just competitive pay and benefits, UPMC’s Total Rewards package cares for you in all areas of life — because we believe that you’re at your best when receiving the support you need: professional, personal, financial, and more.

Our Values

At UPMC, we’re driven by shared values that guide our work and keep us accountable to one another. Our Values of Quality & Safety, Dignity & Respect, Caring & Listening, Responsibility & Integrity, Excellence & Innovation play a vital role in creating a cohesive, positive experience for our employees, patients, health plan members, and community. Ready to join us? Apply today.

   Current UPMC employees must apply in HR Direct