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Administrative Liaison - Temporary

  • Job ID: 108848951
  • Status: Full-Time
  • Regular/Temporary: Temporary
  • Hours: Daylight Hours
  • Shift: Day Job
  • Facility: Corporate Quality
  • Department: Center Quality Imp-Innov
  • Location: 4601 Baum Boulevard, Pittsburgh PA 15213
  • Union Position: No
  • Salary Range: $21.91 to $37.83 / hour

Description

We are searching for a temporary, Administrative Liaison to join our UPMC Corporate Quality Team!  This position will work daylight hours, Monday through Friday, onsite at the Wolff Center.  


The position is responsible for providing administrative support to our leaders at the Wolff Center.  These duties may include answering phones, calendar management, copying, scanning, and much more.  The Administrative Liaison will perform these duties and responsibilities according to the philosophy and standards of UPMC, including conveying courtesy, respect, enthusiasm, and positive attitudes in work situations with patients, peers, medical staff, and visitors.

We are looking to fill this position as soon as possible.  Apply online today for your chance to join the team!

Responsibilities:

  • Assist the Center staff with all clerical and administrative duties necessary to establishing, maintaining, and completing projects on time.
  • Manage inventory and process for ordering office supplies, forms and equipment maintenance.
  • Copy and track all position control forms, check requests, purchase requisitions, and expense reimbursement forms. Interface diplomatically with internal and external contractors and services to expedite service and facilities requests.
  • Provide administrative support to staff including their selected support areas. Handle all information and reports in a confidential manner. 
  • Manage inventory and process for ordering office supplies, forms and equipment maintenance. Copy and track all position control forms, check requests, purchase requisitions, and expense reimbursement forms. Interface diplomatically with internal and external contractors and services to expedite service and facilities requests.
  • Maintain calendars and appointment schedules, including meetings, events, room set up, media, and food requisitions; distribute notices/confirmations. Arrange for travel/seminar attendance by confirming registration, accommodations, and payments as requested; complete expense reimbursements when travel is complete.
  • Provide specific administrative support to key meetings. Prepare agenda and distributes materials in advance of meeting. Attend meeting and provides support. Complete minutes and follow up duties prior to next scheduled meeting
  • Perform personal computer software functions according to prescribed format, and update skills by attending in-house classes as needed.

 

Qualifications

  • Three years experience in similar role at the executive management level preferred
  • Strong computer skills to include MS Word, Excel, and PowerPoint
  • Excellent written and oral communication and organizational skills
  • Ability to manage multiple assignments while meeting deadlines
  • Ability to promote teamwork, cultivate and maintain positive relationships


Licensure, Certifications, and Clearances:

UPMC is an Equal Opportunity Employer/Disability/Veteran

Total Rewards

More than just competitive pay and benefits, UPMC’s Total Rewards package cares for you in all areas of life — because we believe that you’re at your best when receiving the support you need: professional, personal, financial, and more.

Our Values

At UPMC, we’re driven by shared values that guide our work and keep us accountable to one another. Our Values of Quality & Safety, Dignity & Respect, Caring & Listening, Responsibility & Integrity, Excellence & Innovation play a vital role in creating a cohesive, positive experience for our employees, patients, health plan members, and community. Ready to join us? Apply today.

   Current UPMC employees must apply in HR Direct