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For more information about UPMC’s response to COVID-19, please visit upmc.com/coronavirus.

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   Current UPMC employees must apply in HR Direct

Executive Assistant - Temporary

  • Job ID: 167717380
  • Status: Full-Time
  • Regular/Temporary: Temporary
  • Hours:
  • Shift: Day Job
  • Facility: Corporate Administrative Srvs
  • Department: Planning, Design, Space & Signage
  • Location: 600 Grant St, Pittsburgh PA 15219
  • Union Position: No
  • Salary Range: $0 / hour

Description

Purpose:

The temporary Executive Assistant will support UPMC's Corporate Planning, Design, Space, and Signage department.  Occasional remote work will be acceptable once an orientation period has been successfully completed. 


Responsibilities:

  • Compiles information for the timely preparation of reports and distributes to appropriate individuals within established timelines
  • Interacts with staff at all levels with a high level of professionalism and confidentiality
  • Records and distributes minutes and other relevant information to appropriate participants in a timely manner
  • Responsible for calendar management, requiring interaction with both internal and external executives and assistants to coordinate a variety of complex executive meetings
  • Maintain neat and organized files and electronic databases
  • Maintain and purchase office supplies as needed
  • Prepare letters, memos, and reports
  • Schedule and coordinate internal and external appointments, calendars, and meetings
  • May entail work with Microsoft Office products such as Word, Excel, Outlook, and PowerPoint.
  • Perform other duties as assigned
  • Support all department personnel with duties including but not limited to answering phones, taking messages, copying, filing, and faxing
  • Greet and assist any visitors to the department

 

Qualifications

  • High School Diploma Strongly PreferredPost-secondary education is preferred
  • One year of administrative support working experience is highly preferred
  • Must have proficiency with Microsoft Office Suite: Excel, Word, Outlook and Powerpoint
  • Must possess typing skills and working knowledge of word processing, electronic mail/calendar and spreadsheets
  • Must possess the ability to learn and effectively use various software programs
  • General knowledge and experience with office equipment such as copiers, multi-line phone systems, fax machines and paging systems


Licensure, Certifications, and Clearances:

UPMC is an Equal Opportunity Employer/Disability/Veteran

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More than just competitive pay and benefits, UPMC’s Total Rewards package cares for you in all areas of life — because we believe that you’re at your best when receiving the support you need: professional, personal, financial, and more.

Our Values

At UPMC, we’re driven by shared values that guide our work and keep us accountable to one another. Our Values of Quality & Safety, Dignity & Respect, Caring & Listening, Responsibility & Integrity, Excellence & Innovation play a vital role in creating a cohesive, positive experience for our employees, patients, health plan members, and community. Ready to join us? Apply today.

   Current UPMC employees must apply in HR Direct