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   Current UPMC employees must apply in HR Direct

Surgical Services Secretary


UPMC Shadyside is hiring a full time Surgical Services Secretary to support our Day of Admission Surgery Department. You will work four-10 hour shifts Monday-Friday: 4:30a-3:00p, 6a-4:30p, and 7:30a-6:00p.


  • Maintain surgical operative schedule.
  • Communicates changes in OR schedule to appropriate those person in charge, departments and MD's office.
  • Confirm OR times with all scheduled surgeons and confirms availability of other departments.
  • Demonstrate high quality secretarial ability.
  • Typing is completed in a neat and professional manner and appropriate format utilized.
  • Make appointments based on priority requests.
  • Maintain organized and accurate files.
  • Demonstrate working knowledge of office equipment, i.e., transcriber, photocopier, etc. and of the computer system for scheduling cases, word processing and manuscript typing. Update and maintain secretarial guidelines regularly.
  • Achieve service excellence by providing quality customer service.
  •  Interact with all departments in a respectful, courteous and caring manner.
  • Utilize good listening skills and provide accurate information or answers to questions.
  • Demonstrate good problem solving skills and follow department policies and procedures appropriately.
  • Answer telephone in a friendly, polite and professional manner.
  • Thoroughly and accurately document telephone messages and directs calls.



  • High school diploma or equivalent required.
  • 1-2 years secretarial experience (preferably in a health care setting) or completion of an accredited secretarial school and 6-12 months experience required.
  • Accurate typist and ability to use transcription machine.
  • Word processing and PC experience required.
  • Good command of the English language with specific knowledge of punctuation, spelling, etc. and ability to compose letters and memoranda of a routine nature required.
  • Manuscript typing desired.
  • Knowledge of medical terminology preferred.
  • Problem solving ability - knowledge of function of the department and the responsibilities of personnel.
  • Requires judgment to recognize problems which should be referred to staff physicians or supervisor.

Licensure, Certifications, and Clearances:

  • Act 34

UPMC is an Equal Opportunity Employer/Disability/Veteran

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   Current UPMC employees must apply in HR Direct