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   Current UPMC employees must apply in HR Direct

Human Resources Assistant

  • Job ID: 150739098
  • Status: Full-Time
  • Regular/Temporary: Regular
  • Hours: Daylight Hours
  • Shift: Day Job
  • Facility: Corporate Human Resources
  • Department: Pinnacle HR
  • Location: 205 South Front Street, Harrisburg PA 17105
  • Union Position: No
  • Salary Range: $15.65 to $24.73 / hour

Description

We are searching for a Human Resources Assistant to join our UPMC Central PA Human Resources Team!  The ideal candidate is detailed oriented and can work both independently and part of a team.

The Human Resources Assistant is a regular, full-time position that primarily works daylight hours, Monday through Friday.  Some local travel to UPMC physician practices is required for the role.  A perk of the position includes some remote work flexibility!

In this role, the Human Resources Assistant will provide administrative support services to all team members in the UPMC Human Resources department.  They play an integral role in the delivery of employee relations support to customers by assisting with tasks such as employee file maintenance, data entry of confidential personnel information, running compliance reports, preparation for annual HR initiatives, and much more.  A large focus of this position will be working alongside the HR Project Manager to assist with new UPMC acquisitions.

If this sounds like a fit for you, apply online today!

Responsibilities:

  • Update organizational charts, complete employment verification and AFLAC forms, prepare professional correspondence, and perform word processing or spreadsheet assignments as necessary.
  • Provide general administrative support for projects as needed.
  • Coordinate exit interview process: schedule appointments, prepare and send exit interview emails, and compile exit interview results and share as appropriate. Keep updated spreadsheet of all exit interview activity.
  • Act as department receptionist by answering HR office telephone line and greeting visitors.
  • Manage HR email service account and delegate questions to appropriate HR representative as needed.
  • Provide clerical and administrative support to the HR Director, HR Consultants, and others as assigned.
  • Assist with timely data entry of licenses, certifications, clearances, and corrective action.
  • Send documents to the HR Scan Center to be added to FileNet (electronic employee record).
  • Provide support with ordering of office supplies, reviewing and organizing incoming mail, assist with filing/printing/copying/faxing items in a timely manner.
  • Respond to basic human resources questions and requests from employees or direct them to other human resources staff or UPMC resources as appropriate.
  • Run basic queries for tracking and compliance purposes. Reports include but are not limited to licensure reports, COGNOS turnover reports, and annual mandatories reports.
  • Maintain employee files on-site and request files as needed from vendor (BRM). Assist with annual review of inactive files and schedule pick-ups with BRM.
  • Assist leadership with processing expenses, screening calls, calendar management, scheduling meetings, booking conference rooms, taking meeting minutes, and processing expenses.
  • Complete unemployment compensation forms and attend UC hearings as needed.

 

Qualifications

  • High school diploma or equivalent and one year of progressively responsible administrative experience required (preferably in a human resources environment).
    • OR Bachelor's degree in Human Resources, Business, or related field required
    • OR successful completion of the UPMC Summer Associate Program/Pittsburgh Fellows Program required.
  • Ability to use Microsoft Office products including Outlook, Word, and Excel.
  • Proficiency in administrative skills, organizing and setting priorities, maintaining confidentiality, and customer service skills.


Licensure, Certifications, and Clearances:

  • Act 33
  • Act 34
  • Act 73


UPMC is an Equal Opportunity Employer/Disability/Veteran

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At UPMC, we’re driven by shared values that guide our work and keep us accountable to one another. Our Values of Quality & Safety, Dignity & Respect, Caring & Listening, Responsibility & Integrity, Excellence & Innovation play a vital role in creating a cohesive, positive experience for our employees, patients, health plan members, and community. Ready to join us? Apply today.

   Current UPMC employees must apply in HR Direct