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Administrative Assistant - Senior

  • Job ID: 149821421
  • Status: Full-Time
  • Regular/Temporary: Regular
  • Hours:
  • Shift: Day Job
  • Facility: University of Pittsburgh Physicians
  • Department: 64953 POP35 HVI CardAdult PUH_Shady
  • Location: 200 Lothrop St, Pittsburgh PA 15213
  • Union Position: No
  • Salary Range: $17.39 to $27.61 / hour

Description

University of Pittsburgh Physicians is seeking a full-time Administrative Assistant – Senior to support the UPMC Heart and Vascular Institute at UPMC Presbyterian!

Some work-from-home opportunities are available!

Under general direction, the Senior Administrative Assistant provides varied administrative support of a complex and technical nature to single or multiple departments or a division. This position will support the Department and physicians of Cardiac Surgery! Responsibilities for this position include, but are not limited to, managing physician calendars, scheduling meetings, organizing expenses and reimbursements, making travel arrangements, arranging and distributing the call schedule to staff, and ordering supplies. 

The ideal candidate for this position will have exceptional organization skills and strong calendar management experience. Proficient computer and Microsoft Office skills are preferred, as well. 


Responsibilities:

  • Provides input to presentations and other department/supervisor work (i.e., supervisor provides general thought and employee will draft more material based on initial ideas).
  • Develops and sends correspondence on behalf of department and department head (i.e., draft and send meeting minutes, draft and send meeting events).
  • Plans conferences for department and department head.
  • Under general direction, provides varied administrative support to a department or group of professionals.
  • May also perform all responsibilities of an Administrative Assistant - Intermediate:
    • Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).
    • Maintains various accounting and budgetary records (i.e., completes expense reports).
    • May make travel arrangements.
  • Develops reports for executive or department.
  • Analyzes complex information requests and determines complex trends.
  • Reviews administrative procedures and operating practices and makes recommendations to increase efficiency.

Qualifications

  • High School diploma or equivalent.
  • Five years of experience in an increasingly responsible administrative support role.
  • Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation, and database software.
  • Ability to use applicable MS Suite products.
  • Advanced knowledge of business processes and procedures.
  • Working knowledge of accounting and financial principles and functions.
  • Ability to analyze data.
  • Ability to use discretion and independent judgment.


Licensure, Certifications, and Clearances:

  • Act 34

 

UPMC has a Center for Engagement and Inclusion that is charged with executing leading-edge and next-generation diversity strategies to advance the organization’s diversity management capability and its national presence as a diversity leader. This includes having Employee Resource Groups, such as PRIDE Health or UPMC ENABLED (Empowering Abilities and Leveraging Differences) Network, which support the implementation of our diversity strategy.

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   Current UPMC employees must apply in HR Direct