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Administrative Liaison UPP

  • Job ID: 176705814
  • Status: Job Share
  • Regular/Temporary: Regular
  • Hours: Daylight shifts with possible remote work options
  • Shift: Day Job
  • Facility: University of Pittsburgh Physicians
  • Department: 65801 POP18 PEDS Administration
  • Location: 4401 Penn Avenue, Pittsburgh PA 15224
  • Union Position: No
  • Salary Range: $21.91 to $37.83 / hour

Description

Purpose:
UPMC University of Pittsburgh Physicians is hiring Job Share Partner as Administrative Liaison for the Pediatric Division Chair’s Office Vice Chair Programs in Education and Faculty Affairs.  This unique role will allow each job share partner to each 20 hours each.  This role will support the physician development and education programs for the pediatric division such as Grand Rounds. The position is responsible for providing administrative support to the Center and its directors and performing duties for the staff.  Perform duties and responsibilities according to the philosophy and standards of the University of Pittsburgh Medical Center/UPMC, including conveying courtesy, respect, enthusiasm, and positive attitudes in work situations with patients, peers, medical staff, and visitors; assist other staff members and hospital personnel in completion of needed tasks; and make patient care and/or interdepartmental service the number one priority

Responsibilities:

  • Manage inventory and process for ordering office supplies, forms and equipment maintenance. Copy and track all position control forms, check requests, purchase requisitions, and expense reimbursement forms. Interface diplomatically with internal and external contractors and services to expedite service and facilities requests.
  • Maintain discretion and confidentiality at all times. Perform in accordance with system-wide competencies/behaviors.
  • Maintain calendars and appointment schedules, including meetings, events, room set up, media, and food requisitions; distribute notices/confirmations. Arrange for travel/seminar attendance by confirming registration, accommodations, and payments as requested; complete expense reimbursements when travel is complete.
  • Assist the Center staff with all clerical and administrative duties necessary to establishing, maintaining, and completing projects on time.
  • Perform personal computer software functions according to prescribed format, and update skills by attending in-house classes as needed.
  • Provide administrative support to staff including their selected support areas. Handle all information and reports in a confidential manner. Assist in special projects as requested. Cover vacation relief and other duties.
  • Independently perform special projects as assigned by supervisor and establish deadlines and prioritize work
  • Provide specific administrative support to key meetings. Prepare agenda and distributes materials in advance of meeting. Attend meeting and provides support. Complete minutes and follow up duties prior to next scheduled meeting

 

Qualifications

  • Bachelor's degree in Business, Communications, or comparable related field
  • Prior experience in physician development and education training programs like Grand Rounds preferred
  • Three years' experience in similar role at the executive management level
  • Five years' experience in similar role at the executive management level, coupled with formal on-the-job (i.e. employer-sponsored) training or related 2-year curriculum, will meet above requirements Strong computer skills to include MS Word, Excel, and PowerPoint Excellent written and oral communication and organizational skills Ability to manage multiple assignments while meeting deadlines Ability to promote teamwork, cultivate and maintain positive relationships


Licensure, Certifications, and Clearances:

  • Act 31 Child Abuse Reporting with renewal
  • Act 33 with renewal
  • Act 34 with renewal
  • Act 73 FBI Clearance with renewal

UPMC has a Center for Engagement and Inclusion that is charged with executing leading-edge and next-generation diversity strategies to advance the organization’s diversity management capability and its national presence as a diversity leader. This includes having Employee Resource Groups, such as PRIDE Health or UPMC ENABLED (Empowering Abilities and Leveraging Differences) Network, which support the implementation of our diversity strategy.

  • UPMC is an Equal Opportunity Employer/Disability/Veteran

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At UPMC, we’re driven by shared values that guide our work and keep us accountable to one another. Our Values of Quality & Safety, Dignity & Respect, Caring & Listening, Responsibility & Integrity, Excellence & Innovation play a vital role in creating a cohesive, positive experience for our employees, patients, health plan members, and community. Ready to join us? Apply today.

   Current UPMC employees must apply in HR Direct