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Administrative Assistant - Senior

  • Job ID: 196177164
  • Status: Full-Time
  • Regular/Temporary: Regular
  • Hours:
  • Shift: Day Job
  • Facility: University of Pittsburgh Physicians
  • Department: 64953 POP35 HVI CardAdult PUH_Shady
  • Location: 4401 Penn Avenue, Pittsburgh PA 15224
  • Union Position: No
  • Salary Range: $17.92 to $28.44 / hour

Description

University of Pittsburgh Physicians is seeking a full-time Administrative Assistant - Senior to support the Heart Institute at UPMC Children's Hospital of Pittsburgh!

Under general direction, the Senior Administrative Assistant provides varied administrative support of a complex and technical nature to a single or multiple departments or a division. This position will directly support the Department of Cardiothoracic Surgery at the Heart Institute!

The Senior Administrative Assistant will mainly support two surgeons, providing administrative support and some clinical support, as well. Responsibilities include, but are not limited to, managing physician calendars, scheduling meetings, arranging travel, drafting various correspondence documents and referral letters, supporting chart prep for patient appointments, and providing some assistance with patient scheduling.

The ideal candidate for this position will have previous healthcare or medical office work experience, though not required, with some medical terminology knowledge being preferred. Proficient computer and Microsoft Office skills are also strongly preferred, while any previous experience working with EPIC is a plus!

 

Responsibilities:

  • Provides input to presentations and other department/supervisor work (i.e., supervisor provides general thought and employee will draft more material based on initial ideas).
  • Develops and sends correspondence on behalf of department and department head (i.e., draft and send meeting minutes, draft and send meeting events).
  • Plans conferences for department and department head.
  • Under general direction, provides varied administrative support to a department or group of professionals.
  • May also perform all responsibilities of an Administrative Assistant - Intermediate:
    • Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).
    • Maintains various accounting and budgetary records (i.e., completes expense reports).
    • May make travel arrangements.
  • Develops reports for executive or department.
  • Analyzes complex information requests and determines complex trends.
  • Reviews administrative procedures and operating practices and makes recommendations to increase efficiency.

 

Qualifications

  • High School diploma or equivalent.
  • Five years of experience in an increasingly responsible administrative support role.
  • Previous healthcare setting work experience or medical terminology knowledge preferred.
  • Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation, and database software.
  • Ability to use applicable MS Suite products.
  • Advanced knowledge of business processes and procedures.
  • Working knowledge of accounting and financial principles and functions.
  • Ability to analyze data.
  • Ability to use discretion and independent judgment.


Licensure, Certifications, and Clearances:

  • Act 34

 

UPMC has a Center for Engagement and Inclusion that is charged with executing leading-edge and next-generation diversity strategies to advance the organization’s diversity management capability and its national presence as a diversity leader. This includes having Employee Resource Groups, such as PRIDE Health or UPMC ENABLED (Empowering Abilities and Leveraging Differences) Network, which support the implementation of our diversity strategy. 

UPMC is an Equal Opportunity Employer/Disability/Veteran

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   Current UPMC employees must apply in HR Direct