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Academic Support Coordinator

  • Job ID: 250495727
  • Status: Full-Time
  • Regular/Temporary: Regular
  • Hours: Monday - Friday, Daylight
  • Shift: Day Job
  • Facility: University of Pittsburgh Physicians
  • Department: 65082 POP10 Residency Program
  • Location: 5230 Centre Avenue, Pittsburgh PA 15232
  • Union Position: No
  • Salary Range: $17.39 to $27.61 / hour

Description

The Department of Medicine Office of Education has offices at Presbyterian Hospital and Shadyside Hospital campus. This position is based at Shadyside Hospital and works closely with the main office to provide support of our graduate medical education (GME) programs. This position coordinates with Department of Medicine leadership in providing administrative support at Shadyside campus for residents, faculty, and  various hospital departments and staff to facilitate daily operations of GME programs. 

Purpose:
Manage and coordinate administrative support activities of the Residency Program under the general direction of the Program Director. Act as the liaison between System Graduate Medical Education (GME) Office, Program Director and resident.

Responsibilities:

  • Assist in coordination and tracking of physician annual mandatory requirements, including: OSHA, Safety Training, HIPAA training, Orientation attendance, Compliance Training, Diversity Training, Conflict of Interest, etc.
  • Oversee the department's Medical Staff privileging and credentialing process for all faculty to insure successful and on time completion of required paperwork.
  • Demonstrate a positive attitude characterized by professional, caring and respectful behavior towards customers, i.e. patients, physicians, staff and co-workers. Demonstrate the Principles of Service Excellence at all times.
  • Perform administrative support for physician credentialing and reappointment of physician staff including, but not limited to: preparation, completion and disbursement of CVO packages, completion of University of Pittsburgh Physicians (UPP) paperwork, insures both faculty candidates and current faculty members' timely response to information requests, insures completion of mandatory forms and packets.
  • Assist with appointment and reappointment process.
  • Responsible for oversight and maintenance of faculty files (current and former faculty).
  • Oversee DEA and PA medical license process.
  • Perform administrative support for immigration and visa matters for both Pitt and UPP.
  • Responsible for coordination of physician annual malpractice renewal, including updating departmental malpractice spreadsheet, completion, distribution, collection and editing of individual certifications. Ensure 100% compliance for department.

 

Qualifications

  • High school graduate or equivalent.
  • 5 years of executive support experience or 5 years of advanced secretarial experience.
  • Experience in an academic center or health care environment preferred including credentialing, medical staff office duties and enrollments.
  • Knowledge of spreadsheet software packages is required.
  • Excellent oral and written communication skills are required.
  • High level of independent judgment and initiative is required. Excellent organizational skills 
  • Strong interpersonal, organization and communication skills.


Licensure, Certifications, and Clearances:

  • Act 34

  • UPMC is an Equal Opportunity Employer/Disability/Veteran

Total Rewards

More than just competitive pay and benefits, UPMC’s Total Rewards package cares for you in all areas of life — because we believe that you’re at your best when receiving the support you need: professional, personal, financial, and more.

Our Values

At UPMC, we’re driven by shared values that guide our work and keep us accountable to one another. Our Values of Quality & Safety, Dignity & Respect, Caring & Listening, Responsibility & Integrity, Excellence & Innovation play a vital role in creating a cohesive, positive experience for our employees, patients, health plan members, and community. Ready to join us? Apply today.

   Current UPMC employees must apply in HR Direct