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Administrative Assistant - Associate

  • Job ID: 253114602
  • Status: Full-Time
  • Regular/Temporary: Regular
  • Hours: 8am-4:30pm
  • Shift: Day Job
  • Facility: University of Pittsburgh Physicians
  • Department: 65562 POP15 UPMC Mercy
  • Location: 1350 Locust Street, Pittsburgh PA 15219
  • Union Position: No
  • Salary Range: $15.65 to $24.56 / hour

Description

The University of Pittsburgh Physician's is seeking an Administrative Assistant- Associate!  This position will be  at the Comprehensive Foot & Ankle Center, located at UPMC Mercy. 

This position is full-time, daylight, with the hours of 8am-4:30pm.

The ideal candidate will have strong general office skills and phone etiquette, Epic experience and Medical office experience is strongly preferred. This position may need to travel to other sites.  

Purpose:
Under general supervision, provides varied administrative support to a department, a group of professionals or multiple departments.
 

Purpose:
Under direct supervision, provides general administrative support to a department or group of professionals.

Responsibilities:

 

  • Under direct supervision, provides general administrative support to a department or group of professionals.
  • Orders office supplies and maintains office equipment.
  • Helps supervisor and department prepare presentations (i.e., edits, prints, basic formatting functions).
  • Sorts, distributes, prioritizes and composes routine correspondence following established procedures not requiring management review. (i.e., reads correspondence/ highlights important items and sends to supervisor, sends emails sent on behalf of dept head, writes and sends meeting reminders, forwards emails to appropriate distribution list on behalf of department head).
  • Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities.
  • Assists in researching, drafting, and/or abstracting routine reports. Compiles and analyzes basic information.
  • Answers, screens, and routes incoming calls and messages. Responds to routine questions.
  • Maintains supervisor's calendar (i.e., schedules meetings and recurring events, schedules large conference rooms, orders food, ensures applicable equipment is available and ready for meeting, may take meeting minutes).
  • Greets, screens, and directs visitors to appropriate staff member.

 

Qualifications

High School diploma or equivalent.Up to one year administrative experience preferred.Working knowledge of word processing, electronic mail/calendar, spreadsheet, presentation, and database software Ability to use applicable MS Suite productsKnowledge of business processes and proceduresAbility to use basic reasoning skills

Licensure, Certifications, and Clearances:

UPMC is an Equal Opportunity Employer/Disability/Veteran

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   Current UPMC employees must apply in HR Direct