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   Current UPMC employees must apply in HR Direct

Human Resources Assistant

  • Job ID: 345885420
  • Status: Full-Time
  • Regular/Temporary: Regular
  • Hours: Daylight Hours
  • Shift: Day Job
  • Facility: Corporate Human Resources
  • Department: Magee HR
  • Location: 300 Halket St, Pittsburgh PA 15213
  • Union Position: No
  • Salary Range: $15.65 to $24.56 / hour

Description

Do you have a passion for Human Resources and providing great customer service?  If yes then this may be the perfect opportunity for you!

We are hiring a Human Resources Assistant for our UPMC Magee-Women's Hospital HR team.  This position will primarily work daylight hours, Monday through Friday, onsite at UPMC Magee-Women's Hospital.

In this role, the Human Resources Assistant will provide administrative support services to all team members in the UPMC Human Resources department. They play an integral role in the delivery of employee relations support to customers by assisting with tasks such as employee file maintenance, data entry of confidential personnel information, running compliance reports, preparation for annual HR initiatives, and assisting with other projects as needed.  Additionally, they are responsible for answering the phones and greeting individuals who stop by the Human Resources Department.

The ideal candidate enjoys task-oriented job duties and thrives in a fast-paced work environment.  Apply online today for your chance to join the team!


Responsibilities:

  • Update organizational charts, complete employment verification and AFLAC forms, prepare professional correspondence, and perform word processing or spreadsheet assignments as necessary.
  • Provide general administrative support for projects as needed.
  • Coordinate exit interview process: schedule appointments, prepare and send exit interview emails, and compile exit interview results and share as appropriate. Keep updated spreadsheet of all exit interview activity.
  • Act as department receptionist by answering HR office telephone line and greeting visitors.
  • Manage HR email service account and delegate questions to appropriate HR representative as needed.
  • Provide clerical and administrative support to the HR Director, HR Consultants, and others as assigned.
  • Assist with timely data entry of licenses, certifications, clearances, and corrective action.
  • Send documents to the HR Scan Center to be added to FileNet (electronic employee record).
  • Provide support with ordering of office supplies, reviewing and organizing incoming mail, assist with filing/printing/copying/faxing items in a timely manner.
  • Respond to basic human resources questions and requests from employees or direct them to other human resources staff or UPMC resources as appropriate.
  • Run basic queries for tracking and compliance purposes. Reports include but are not limited to licensure reports, COGNOS turnover reports, and annual mandatories reports.
  • Maintain employee files on-site and request files as needed from vendor (BRM). Assist with annual review of inactive files and schedule pick-ups with BRM.
  • Assist leadership with processing expenses, screening calls, calendar management, scheduling meetings, booking conference rooms, taking meeting minutes, and processing expenses.
  • Complete unemployment compensation forms and attend UC hearings as needed.

 

Qualifications

  • High school diploma or equivalent and one year of progressively responsible administrative experience required (preferably in a human resources environment).
    • OR Bachelor's degree in Human Resources, Business, or related field required
    • OR successful completion of the UPMC Summer Associate Program/Pittsburgh Fellows Program required.
  • Ability to use Microsoft Office products including Outlook, Word, and Excel.
  • Proficiency in administrative skills, organizing and setting priorities, maintaining confidentiality, and customer service skills.
  • Excellent customer service skills preferred.


Licensure, Certifications, and Clearances:

UPMC is an Equal Opportunity Employer/Disability/Veteran

Total Rewards

More than just competitive pay and benefits, UPMC’s Total Rewards package cares for you in all areas of life — because we believe that you’re at your best when receiving the support you need: professional, personal, financial, and more.

Our Values

At UPMC, we’re driven by shared values that guide our work and keep us accountable to one another. Our Values of Quality & Safety, Dignity & Respect, Caring & Listening, Responsibility & Integrity, Excellence & Innovation play a vital role in creating a cohesive, positive experience for our employees, patients, health plan members, and community. Ready to join us? Apply today.

   Current UPMC employees must apply in HR Direct