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For more information about UPMC’s response to COVID-19, please visit upmc.com/coronavirus.

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   Current UPMC employees must apply in HR Direct

Executive Assistant II

  • Job ID: 280018212
  • Status: Full-Time
  • Regular/Temporary: Regular
  • Hours:
  • Shift: Day Job
  • Facility: UPMC Health Plan
  • Department: Sales _ Acct Mgmt Admin
  • Location: 600 Grant St, Pittsburgh PA 15219
  • Union Position: No
  • Salary Range: $25.81 to $44.67 / hour

Description

Shape the world of health care by joining UPMC! As a leader in the industry, we are committed to enhancing the lives of all who are a part of our community. Without our employees, we would not be able to innovate health care for our patients and health plan members. From hospitals to our corporate office, all UPMC employees impact our mission of creating life-changing medicine. To continue our tradition of excellence, we are in search of an Executive Assistant II to join this community as well.

This individual will be responsible for supporting the President, UPMC Commercial Products as well as two Senior Directors within the department. This person's responsibilities will include but will not be limited to: calendar maintenance, update of President's daily agenda, assisting with the planning of department-wide functions, and helping to coordinate producer-relation events which could include finding a location, ordering the food, etc.

This person will also handle expense reports, invoices, purchase orders, as well as general office duties such as ordering supplies as well as mailing event tickets on behalf of UPMC. This individual needs to remain professional and confidential at ALL times. 

This position will be in the US Steel Tower on floor 4 four days a week and will be work-from-home one day a week. 

Up for the challenge? Apply today!

 

Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings

Responsibilities:

 

  • - Prioritizes and manages multiple projects simultaneously, and follows through on issues in a timely manner
  • - Interacts with staff at all levels in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality
  • - Compiles information for the timely preparation of reports and distributes to appropriate individuals within established timelines
  • - Maintains accurate filing systems with the highest regard for confidentiality, organization, and timely retrieval of documents
  • - Processes incoming and outgoing mail. Maintains confidentiality of mail addressed to the president
  • - Records and distributes minutes and other relevant information to appropriate participants in a timely manner
  • - Arranges travel schedule and reservations for executive management as needed
  • - Answers phones and directs all incoming calls to appropriate party promptly and efficiently
  • - Responsible for calendar management, requiring interaction with both internal and external executives and assistants to coordinate a variety of complex executive meetings
  • - Uses sound judgment and knowledge of UPMC and its policies and procedures to respond to questions, requests, or needs

 

Qualifications

  • High school diploma or equivalent
  • Eight (8) years experience in an increasingly responsible administrative support role
  • Five (5+) years experience with support at the executive level

Demonstrates proficiency in core MS Office applications, including Word, Excel, PowerPoint, and Outlook- Excellent calendar management skills, including the coordination of complex executive meetings- Experience assisting management with the creation of PowerPoint presentations- Experience scheduling travel arrangements for management

Licensure, Certifications, and Clearances:

UPMC is an Equal Opportunity Employer/Disability/Veteran

Total Rewards

More than just competitive pay and benefits, UPMC’s Total Rewards package cares for you in all areas of life — because we believe that you’re at your best when receiving the support you need: professional, personal, financial, and more.

Our Values

At UPMC, we’re driven by shared values that guide our work and keep us accountable to one another. Our Values of Quality & Safety, Dignity & Respect, Caring & Listening, Responsibility & Integrity, Excellence & Innovation play a vital role in creating a cohesive, positive experience for our employees, patients, health plan members, and community. Ready to join us? Apply today.

   Current UPMC employees must apply in HR Direct