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Admin Assistant - Associate

  • Job ID: 366538757
  • Status: Full-Time
  • Regular/Temporary: Regular
  • Hours: 8:00am-4:30pm Monday-Friday
  • Shift: Day Job
  • Facility: UPMC Western Maryland
  • Department: Wound Care Clin
  • Location: 12502 Willowbrook Rd, Cumberland MD 21502
  • Union Position: No
  • Salary Range: $13.85 to $21.08 / hour

Description

UPMC Western Maryland is seeking a Regular Full-time Administrative Assistant - Associate to join their team! This position will support the Wound Care Clinic. The Administrative Assistant - Associate will will be the point of contact for patients undergoing wound and hyperbaric care. This position will be responsbile for completing intakes with patients, coordinating transportation, and scheduling tests. Under direct supervision, provides general administrative support to a department or group of professionals.

Responsibilities:

  • Under direct supervision, provides general administrative support to a department or group of professionals.
  • Orders office supplies and maintains office equipment.
  • Helps supervisor and department prepare presentations (i.e., edits, prints, basic formatting functions).
  • Sorts, distributes, prioritizes and composes routine correspondence following established procedures not requiring management review. (i.e., reads correspondence/ highlights important items and sends to supervisor, sends emails sent on behalf of dept head, writes and sends meeting reminders, forwards emails to appropriate distribution list on behalf of department head).
  • Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities.
  • Assists in researching, drafting, and/or abstracting routine reports. Compiles and analyzes basic information.
  • Answers, screens, and routes incoming calls and messages. Responds to routine questions.
  • Maintains supervisor's calendar (i.e., schedules meetings and recurring events, schedules large conference rooms, orders food, ensures applicable equipment is available and ready for meeting, may take meeting minutes).
  • Greets, screens, and directs visitors to appropriate staff member.

 

Qualifications

  • High School diploma or equivalent.
  • Up to one year administrative experience preferred.
  • Prior medical office experience preferred.
  • Working knowledge of word processing, electronic mail/calendar, spreadsheet, presentation, and database software
  • Ability to use applicable MS Suite products
  • Knowledge of business processes and procedures
  • Ability to use basic reasoning skills


Licensure, Certifications, and Clearances:

UPMC is an Equal Opportunity Employer/Disability/Veteran

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   Current UPMC employees must apply in HR Direct