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Academic Support Coordinator

  • Job ID: 382084957
  • Status: Full-Time
  • Regular/Temporary: Regular
  • Hours:
  • Shift: Day Job
  • Facility: University of Pittsburgh Physicians
  • Department: 65882 POP18 Residency Program
  • Location: 4401 Penn Avenue, Pittsburgh PA 15224
  • Union Position: No
  • Salary Range: $17.39 to $27.61 / hour

Description

Purpose:
UPMC University of Pittsburgh Physicians is hiring Academic Support Coordinator role for the Pediatric Residency Department located at UPMC Children's Hospital of Pittsburgh.  If you want to be part of the training for residents for Life Changing Medicine for the Pediatric Program, this is the perfect role for your career.  The position is great to begin your adventure into the world of Graduate Medical Education – learn the administrative side of a residency program, compliance, and recruitment. Join a team of passionate administrative and clinical professionals alike who strive to maintain a nationally known program.  Manage and coordinate administrative support activities of the Residency Program under the general direction of the Program Director. Act as the liaison between System Graduate Medical Education (GME) Office, Program Director, and resident.  This role is Monday - Friday daylight shifts with ability to work from home one day per week.

Responsibilities:

  • Assist in coordination and tracking of physician annual mandatory requirements, including OSHA, Safety Training, HIPAA training, Orientation attendance, Compliance Training, Diversity Training, Conflict of Interest, etc.
  • Oversee the department's Medical Staff privileging and credentialing process for all faculty to insure successful and on time completion of required paperwork.
  • Demonstrate a positive attitude characterized by professional, caring, and respectful behavior towards customers, i.e. patients, physicians, staff, and co-workers. Demonstrate the Principles of Service Excellence at all times.
  • Perform administrative support for physician credentialing and reappointment of physician staff including, but not limited to preparation, completion and disbursement of CVO packages, completion of University of Pittsburgh Physicians (UPP) paperwork, insures both faculty candidates and current faculty members' timely response to information requests, insures completion of mandatory forms and packets.
  • Assist with appointment and reappointment process.
  • Responsible for oversight and maintenance of faculty files (current and former faculty).
  • Oversee DEA and PA medical license process.
  • Perform administrative support for immigration and visa matters for both Pitt and UPP.
  • Responsible for coordination of physician annual malpractice renewal, including updating departmental malpractice spreadsheet, completion, distribution, collection and editing of individual certifications. Ensure 100% compliance for department.

Qualifications

  • High school graduate or equivalent.
  • Five (5) years of executive support experience or five (5) years of advanced secretarial experience. Experience in an academic center or health care environment preferred including credentialing, medical staff office duties and enrollments.
  • Knowledge of spreadsheet software packages is required. Excellent oral and written communication skills are required.
  • Elevated level of independent judgment and initiative is required. Excellent organizational skills. Strong interpersonal, organization and communication skills.


Licensure, Certifications, and Clearances:

  • Act 31 Child Abuse Reporting with renewal
  • Act 33 with renewal
  • Act 34 with renewal
  • Act 73 FBI Clearance with renewal

UPMC has a Center for Engagement and Inclusion that is charged with executing leading-edge and next-generation diversity strategies to advance the organization’s diversity management capability and its national presence as a diversity leader. This includes having Employee Resource Groups, such as PRIDE Health or UPMC ENABLED (Empowering Abilities and Leveraging Differences) Network, which support the implementation of our diversity strategy.

  • UPMC is an Equal Opportunity Employer/Disability/Veteran

Total Rewards

More than just competitive pay and benefits, UPMC’s Total Rewards package cares for you in all areas of life — because we believe that you’re at your best when receiving the support you need: professional, personal, financial, and more.

Our Values

At UPMC, we’re driven by shared values that guide our work and keep us accountable to one another. Our Values of Quality & Safety, Dignity & Respect, Caring & Listening, Responsibility & Integrity, Excellence & Innovation play a vital role in creating a cohesive, positive experience for our employees, patients, health plan members, and community. Ready to join us? Apply today.

   Current UPMC employees must apply in HR Direct