At UPMC, we are committed to keeping our communities safe and healthy as the COVID-19 pandemic continues to evolve. As our recruiters work to fill positions during this time, interviews and recruitment-related processes have been modified to protect and prioritize the safety of our candidates and employees.

UPMC continues to comply with any governmental guidance related to local, state, and federal COVID-19 vaccination and testing requirements where our team members live and work. UPMC strongly supports vaccination and encourages everyone who can get vaccinated to do so to protect themselves, their co-workers, and our patients. At this time, the COVID-19 vaccination is available for new or existing employees on a voluntary basis, except where required by local, state, or federal authorities. Staff in positions in our New York, Maryland, and City of Philadelphia areas must be in compliance with local COVID-19 mandates.

For more information about UPMC’s response to COVID-19, please visit upmc.com/coronavirus.

Search Our Jobs

   Current UPMC employees must apply in HR Direct

Legal Administrative Assistant

  • Job ID: 374669991
  • Status: Full-Time
  • Regular/Temporary: Regular
  • Hours: Daylight Hours
  • Shift: Day Job
  • Facility: Corporate Legal
  • Department: Corporate Legal
  • Location: 1426 N Third Street, Harrisburg PA 17102
  • Union Position: No
  • Salary Range: $21.53 to $32.28 / hour

Description

Our UPMC Corporate Legal team is searching for a Legal Administrative Assistant to join the department!  This is a regular, full-time position that works daylight hours, Monday through Friday. 

In this role, the Legal Administrative Assistant will perform complex administrative and legal secretarial duties which are highly confidential and sensitive for Senior Associate Counsel and two Associate Counsel in the Corporate Legal Department.  These duties include editing contracts and legal documents, distributing mail correspondence, attending board meetings and recording meeting minutes, calendar maintenance, and much more.

The ideal candidate has strong customer service and editorial skills.  Additionally, they have prior work experience in a legal environment.  If this sounds like a fit for you, apply online today!

Responsibilities:

  • Handle details of a sensitive and confident nature, and performs administrative functions based on understanding of UPMC policy.
  • Open, read and route incoming mail and responds to correspondence.
  • Handle information requests from UPMC entities.
  • Manage active calendars by organize, coordinate, and make arrangements for meetings and conference calls, including make commitments for meetings or other engagements and ensure no scheduling conflicts.
  • Manage a variety of administrative processes including requisitions, expense reports time sheets and contact database management.
  • Coordinate UPMC Unemployment Compensation program
  • Exercise considerable judgment, initiative and discretion in answering verbal and written communications with internal and external contacts and providing information within established guidelines.
  • Handle travel arrangements including making airline/hotel reservations and arranging ground transportation. Process all registrations for seminars and business meetings.
  • Establish, update and maintain office files, log and other information in connection with the work under the control of the assigned attorneys.
  • Assist other lawyers/legal administrative assistants as necessary.
  • Relieve attorney of administrative type functions in order to increase the time an attorney has available corporate counsel responsibilities.
  • Perform administrative and complex clerical work.
  • Process letters, reports, memorandum and other correspondence of a complex, confidential or sensitive nature. Routinely compose correspondence requiring knowledge of UPMC policies, procedures and understanding of legal requirements.
  • Prepare and assemble materials/documents for meetings, court appearances and hearings.
  • Assist in composing, preparing and assembling documentation for court filings as well as monitoring hearing schedules.
  • Receive and screen telephone calls; respond to e-mail inquiries.
  • Department phone coverage as required.

 

Qualifications

  • HS Diploma and three years of administrative and/or legal support experience.
  • Basic legal terminology and syntax, and the content, organization and format of legal documents and correspondence.
  • Correct English usage, spelling, punctuation and legal terminology.
  • Organization and composition of business letters, minutes, reports, charts and numerical and tabular materials.
  • Techniques of receiving callers, making appointments, giving information and explaining instructions and guidelines.
  • Organization and maintenance of filing systems.
  • Office practices, procedures, machines and equipment.
  • Ability to establish and maintain working relationships with all organizational levels and to work independently on responsible and confidential assignments.
  • Ability to compose correspondence and reports.
  • Ability to interpret instructions and guidelines in order to make decisions and take necessary action.
  • Ability to maintain composure during stressful situations occurring as a result of workloads and/or deadlines.
  • Ability to communicate effectively.


Licensure, Certifications, and Clearances:

  • Act 34

UPMC is an Equal Opportunity Employer/Disability/Veteran

Total Rewards

More than just competitive pay and benefits, UPMC’s Total Rewards package cares for you in all areas of life — because we believe that you’re at your best when receiving the support you need: professional, personal, financial, and more.

Our Values

At UPMC, we’re driven by shared values that guide our work and keep us accountable to one another. Our Values of Quality & Safety, Dignity & Respect, Caring & Listening, Responsibility & Integrity, Excellence & Innovation play a vital role in creating a cohesive, positive experience for our employees, patients, health plan members, and community. Ready to join us? Apply today.

   Current UPMC employees must apply in HR Direct