Description

Purpose:
The Neurosurgery Department at Shadyside is growing in size and program development. There are exciting opportunities for the right candidate to grow with the department and be a part of this expansion. Under general supervision, provides varied administrative support to a department, a group of professionals or multiple departments.

Responsibilities:

• Under general direction, provides varied administrative support to a department or group of professionals.
• May make travel arrangements.
• Maintains various accounting and budgetary records (i.e., completes expense reports).
• Collects, compiles, and analyzes moderately complex data and information. Composes straightforward written descriptions of results. Research, drafts, and/or abstracts reports (i.e., conduct initial research to gather information for Supervisor regarding topic of interest).
• May also perform all responsibilities of an Administrative Assistant - Associate:
  • Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities.
  • Orders office supplies and maintains office equipment.
  • Answers, screens, and routes incoming calls and messages. Responds to routine questions
  • Greets, screens, and directs visitors to appropriate staff member.

• Reviews administrative procedures and interprets them for employees.
• Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).
• Assists supervisor and department with presentations (i.e., provides content editing/content recommendations in addition to standard proofing).
• Composes routine, general, and unique/independent correspondence (i.e., sends more than standard emails, begins to modify content of email on behalf of department head, reads and answers correspondence).

Qualifications

• High school diploma or equivalent
• Three years' experience in an administrative support role
• Prior maintance of CV experience strongly preferred
• Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation, and database software Ability to use applicable MS Suite products
• Working knowledge of business processes and procedures
• Knowledge of basic accounting and financial principles and functions
• Ability to analyze data and use basic reasoning skills

Licensure, Certifications, and Clearances:

• Act 34

UPMC has a Center for Engagement and Inclusion that is charged with executing leading-edge and next-generation diversity strategies to advance the organization’s diversity management capability and its national presence as a diversity leader. This includes having Employee Resource Groups, such as PRIDE Health or UPMC ENABLED (Empowering Abilities and Leveraging Differences) Network, which support the implementation of our diversity strategy.

• UPMC is an Equal Opportunity Employer/Disability/Veteran

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