At UPMC, we are committed to keeping our communities safe and healthy as the COVID-19 pandemic continues to evolve. As our recruiters work to fill positions during this time, interviews and recruitment-related processes have been modified to protect and prioritize the safety of our candidates and employees.

UPMC continues to comply with any governmental guidance related to local, state, and federal COVID-19 vaccination and testing requirements where our team members live and work. UPMC strongly supports vaccination and encourages everyone who can get vaccinated to do so to protect themselves, their co-workers, and our patients. At this time, the COVID-19 vaccination is available for new or existing employees on a voluntary basis, except where required by local, state, or federal authorities. Staff in positions in our New York, Maryland, and City of Philadelphia areas must be in compliance with local COVID-19 mandates.

For more information about UPMC’s response to COVID-19, please visit

Search Our Jobs

   Current UPMC employees must apply in HR Direct

Lead Grants Specialist

  • Job ID: 441107081
  • Status: Casual
  • Regular/Temporary: Limited
  • Hours:
  • Shift: Day Job
  • Facility: UPMC Children's Hospital of Pittsburgh
  • Department: Research Administration
  • Location: 4401 Penn Avenue, Pittsburgh PA 15224
  • Union Position: No
  • Salary Range: $30.17 to $50.94 / hour


The Lead Grants Specialist is responsible for the administrative and financial management of grants and contracts awarded to WPIC Department of Psychiatry principal investigators (PI). Responsible for process improvements and necessary training for the WPIC research community. Assists the Assistant Director in managing the daily operations.



  • Gather and review information for audit when necessary.
  • Acts as a resource to research investigators and staff on sponsor policies and regulations regarding the administration of award funds and assists in resolutions when necessary.
  • As a Certified Research Administrator, engage in continuing education activities to expand knowledge and keep current with new trends and policies.
  • Assists the Assistant Director in managing daily operations.
  • Develop and implement training tools for the WPIC research community.
  • Serve on committees engaged to assess procedures and possible changes in the way the OGC conducts business
  • Remains current and knowledgeable on agency, University, and UPMC procedures and requirements concerning grants management issues.
  • Increase quality of service by finding weaknesses in the operations, share trends and oddities.
  • Responsible for leadership of assigned specialized OGC functions including but not limited to:Grant closeout process and complianceOGC website content update Effort reporting and certificationEarly account request processing and proceduresVincent participant payments system proceduresOverdraft management and correctionDirect supervision of Grants Assistants
  • Pre- Award: Assist principal investigator and/or project administrators with proposal submission and preparation of grant and contract budgets following specific guidelines.Analyze budget justification for accuracy and thoroughness.Process Just In Time (JIT) information requests from sponsoring agency.Coordinate Other Support changes with project.
  • Post- Award:Manages and monitors budget and expenditure activities associated with funded sponsored projects in accordance with University and sponsor regulations.Produces monthly financial reports by grant with projections of expenses using the Department?s Financial Software System.Responsible to review and analyze accounts to identify projected balances, potential deficits, potential issues, burn rates, upcoming deadlines, and accurate payroll distribution.Prepares budget adjustments, expense transfers, account forecasting, effort reporting, account closeout, effort distribution, providing sufficient explanations that will meet internal and external audit requirements.
  • Responds to inquiries in a timely manner using effective interpersonal communication, critical thinking, and problem-solving skills and methods as appropriate to address questions and/or concerns with diverse groups of faculty, staff, and students.
  • Works independently and in teams.
  • Responsible for on-going review and analysis of processes and actively contributing to process improvements for the OGC by communicating directly with OGC leadership.
  • Interprets contract and grants requirements and funding agency guidelines.
  • Formally communicates with sponsors, pass-through entities, subrecipients, and various PITT/UPMC staff and departments for report submissions, prior approval requests and amendments/revisions via phone and email.
  • Manages multiple responsibilities and duties with interruptions and unforeseen changes without risking detail and quality of work.
  • Be mentor and provide training to GA and those in the GSI/GSII/GSIII roles.
  • Reviews and updates standardized OGC procedures including monthly expense import and projection process, faculty salary updates, all-personnel reporting, etc. as needed.
  • Leads team in absence of Assistant Director when necessary.
  • Assists in the recruitment and trains new team members as needed.
  • Analyzes and reviews research proposals processed through the team for conformity with University policies and compliance with requirements of prospective sponsors.
  • Analyzes and reviews expense reports produced by the University of Pittsburgh and by team members to ensure accuracy and compliance with sponsor regulations, including appropriate distribution of faculty and staff effort, appropriate spending rates and timely correction of projected overdrafts.



  • Bachelor's degree, preferably in accounting, finance or related field.
  • Five years of professional experience in research or sponsored programs administration.
  • Three years of professional experience in research administration at the Office of Grants and Contracts.
  • CRA certification.Prior experience working with Department Manager and Access Databases is required.Excellent computer skills, particularly Microsoft Excel and Word.Knowledge of Uniform Administration Requirements, Cost Principles, and Audit Requirements for Federal Awards and NIH Grants Policy Statement. Knowledge of a dual financial structure for grants management. Maintain cooperative working relationships with the Principle Investigators, sponsors, Institute accounting and administrative offices. Ability to ensure financial and research compliance of financial transaction expended on grants with the terms and conditions of the contract. Must be able to identify problem areas, offer solutions, and implement corrective action.

Licensure, Certifications, and Clearances:

  • Act 31 Child Abuse Reporting with renewal
  • Act 33 with renewal
  • Act 34 with renewal
  • Act 73 FBI Clearance with renewal

UPMC is an Equal Opportunity Employer/Disability/Veteran

Total Rewards

More than just competitive pay and benefits, UPMC’s Total Rewards package cares for you in all areas of life — because we believe that you’re at your best when receiving the support you need: professional, personal, financial, and more.

Our Values

At UPMC, we’re driven by shared values that guide our work and keep us accountable to one another. Our Values of Quality & Safety, Dignity & Respect, Caring & Listening, Responsibility & Integrity, Excellence & Innovation play a vital role in creating a cohesive, positive experience for our employees, patients, health plan members, and community. Ready to join us? Apply today.

   Current UPMC employees must apply in HR Direct