COVID-19 Vaccination Information

Across UPMC, our guiding principle is to always prioritize the safety of our employees, patients, and members. UPMC believes that vaccination is important, helps protect all, and advocates that everyone who can be vaccinated should be vaccinated.

UPMC complies with all governmental requirements related to local, state, and federal COVID-19 vaccination for employment. The Jan. 13 Supreme Court of the United States decision that the Centers for Medicare & Medicaid Services federal COVID-19 vaccine mandate will move forward requires UPMC to ensure employees either get vaccinated or receive a requested medical or religious exemption.

If you are not yet vaccinated, we urge you to get a vaccine now. You can schedule your COVID-19 vaccination through UPMC or visit a non-UPMC provider or UPMC Urgent Care location.

Proof of vaccination is not required upon hire; however, employees will be responsible for ensuring post-hire compliance by getting vaccinated or requesting a medical or religious exemption.

For more information about UPMC’s response to COVID-19, please visit UPMC.com/coronavirus.

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Executive Assistant I

  • Job ID: 620802510
  • Status: Full-Time
  • Regular/Temporary: Regular
  • Hours:
  • Shift: Day Job
  • Facility: Corporate Legal
  • Department: Corporate Legal
  • Location: 1426 N Third Street, Harrisburg PA 17102
  • Union Position: No
  • Salary Range: $22.18 to $33.24 / hour

Description

Are you looking to apply your administrative skills and executive assistant experience to support UPMC's Corporate Legal team at UPMC Pinnacle? If so, you will be providing high-level administrative support to the Senior Associate Counsel & Vice President, with tasks such conducting research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. You will also provide lower-level support to others in the department by performing clerical functions.

This position must ensure 100% accuracy to detail in carrying out job responsibilities.  The ideal candidate would effectively and efficiently handle all aspects of assigned duties with minimal supervision. This position works standard business hours, Monday through Friday and will predominately be located onsite.

UPMC’s Center for Engagement and Inclusion executes leading-edge and next-generation strategies to advance its diversity management capabilities and national presence as a diversity leader. These strategies include Employee Resource Groups (ERGs), including the Diversity Leadership Network and PRIDE Health, which offer networking and development opportunities and promote volunteerism in diverse communities. 

Apply today!

Responsibilities:

  • Answers phones and directs all incoming calls to appropriate party promptly and efficiently

  • Maintains accurate filing systems with the highest regard for confidentiality, organization, and timely retrieval of documents

  • Prioritizes and manages multiple projects simultaneously, and follows through on issues in a timely manner

  • Compiles information for the timely preparation of reports and distributes to appropriate individuals within established timelines

  • Interacts with staff at all levels in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality

  • Processes incoming and outgoing mail. Maintains confidentiality of mail addressed to the president

  • Records and distributes minutes and other relevant information to appropriate participants in a timely manner

  • Uses sound judgment and knowledge of UPMC and its policies and procedures to respond to questions, requests, or needs

  • Arranges travel schedule and reservations for executive management as needed

  • Responsible for calendar management, requiring interaction with both internal and external executives and assistants to coordinate a variety of complex executive meetings

 

Qualifications

  • High school diploma or equivalent 8 years experience in an increasingly responsible administrative support role.
  • 5+ years experience with support at the executive level.
  • Demonstrates proficiency in core MS Office applications, including Word, Excel, PowerPoint, and Outlook.
  • Excellent calendar management skills, including the coordination of complex executive meetings.
  • Experience assisting management with the creation of PowerPoint presentations
  • Experience scheduling travel arrangements for management


Licensure, Certifications, and Clearances:

  • Act 34

  • UPMC is an Equal Opportunity Employer/Disability/Veteran

Total Rewards

More than just competitive pay and benefits, UPMC’s Total Rewards package cares for you in all areas of life — because we believe that you’re at your best when receiving the support you need: professional, personal, financial, and more.

Our Values

At UPMC, we’re driven by shared values that guide our work and keep us accountable to one another. Our Values of Quality & Safety, Dignity & Respect, Caring & Listening, Responsibility & Integrity, Excellence & Innovation play a vital role in creating a cohesive, positive experience for our employees, patients, health plan members, and community. Ready to join us? Apply today.

   Current UPMC employees must apply in HR Direct

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Security Alert

We are aware of scams targeting UPMC and other large companies that involve individuals posing as employees to illegitimately conduct interviews and extend false employment offers and payments to gain access to candidates' personal information. Please note that UPMC will not communicate with candidates through third-party email services like Gmail or Yahoo. While some interviews may take place via a video conferencing service, UPMC Talent Acquisition will not conduct interviews via Skype or Google Hangouts. UPMC will never ask for or disburse funds during the recruitment process. If you are hired into a role with a sign-on bonus or similar incentive, funds will be paid to you by UPMC after your start date.

If you suspect you have been a victim of a fraudulent UPMC job offer, please report the attempt using this form.