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Administrative Coordinator

  • Job ID: 649913803
  • Status: Full-Time
  • Regular/Temporary: Regular
  • Hours: Monday - Friday daylight
  • Shift: Day Job
  • Facility: University of Pittsburgh Physicians
  • Department: CCHM Passavant
  • Location: 9100 Babcock Blvd, Pittsburgh PA 15237
  • Union Position: No
  • Salary Range: $18.24 to $30.32 / hour

Description

Purpose:
UPP Center for Community Hospitalist Medicine is hiring full-time Administrative Coordinator working Monday - Friday daylight shifts with flexible start end times.  Travel is required to UPMC Passavant, UPMC East, UPMC McKeesport, UPMC St. Margaret, and Forbes Tower (Oakland). This position helps to support our Medical Directors of each of the above UPMC Hospitalist Medicine. Also helps support the central UPMC CCHM Team. 

Under general direction, coordinates the workflow of administrative and/or clerical employees and provides varied administrative support of a complex and technical nature to single or multiple department(s) or a division.

Responsibilities:

  • Plans conferences for department and department head
  • Under general direction coordinates the workflow of employee(s) and provides administrative support of a complex and technical nature to single or multiple department or division (i.e., organizes, plans, and prioritizes work of others, develops and builds teams to accomplish project assignments)
  • Performs all responsibilities of an Administrative Assistant Sr
  • Provides input to presentations and other department/supervisor work (i.e., supervisor provides general thought and ee will draft more material based on initial ideas)
  • Reviews administrative procedures and operating practices and makes recommendations to increase efficiency.
  • Assists in recruiting, hiring, training, and evaluating the performance of employees
  • Analyzes complex information requests and determines complex trends
  • Develops reports for executive or department
  • Develops and sends correspondence on behalf of department and department head (i.e., draft and send meeting minutes, draft and send meeting events)

 

Qualifications

  • High school diploma or equivalent
  • Five (5) years' experience in an increasingly responsible administrative support role
  • Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation, and database software
  • Ability to use applicable MS Suite products
  • Advanced knowledge of business processes and procedures
  • Working knowledge of accounting and financial principles and functions
  • Ability to analyze data- Ability to use discretion and independent judgment


Licensure, Certifications, and Clearances:

  • Act 34

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   Current UPMC employees must apply in HR Direct