Description

Purpose:

UPMC Hillman Cancer Center is currently hiring for a regular Full-Time Administrative Assistant - Intermediate to support the Department of Radiation Oncology at UPMC Hillman Cancer Center in Shadyside/Pittsburgh, PA.

This position will work a Monday through Friday variable daylight schedule.  Under general supervision, provides varied administrative support to a department, a group of professionals, or multiple departments.

Responsibilities:

• Appointment scheduling, all front office duties, phone triage, medical records requests, EMR scanning
• Under general direction, provides varied administrative support to a department or group of professionals.
• May make travel arrangements.
• Maintains various accounting and budgetary records (i.e., completes expense reports).
• Collects compiles, and analyzes moderately complex data and information. Composes straightforward written descriptions of results. Researches, drafts, and/or abstracts reports (i.e., conduct initial research to gather information for Supervisor regarding topic of interest).
• May also perform all responsibilities of an Administrative Assistant - Associate:Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities.Orders office supplies and maintains office equipment.Answers, screens, and routes incoming calls and messages. Responds to routine question Greets, screens, and directs visitors to appropriate staff member.
• Reviews administrative procedures and interprets them for employees.
• Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).
• Assists supervisor and department with presentations (i.e., provides content editing/content recommendations in addition to standard proofing).
• Composes routine, general, and unique/independent correspondence (i.e., sends more than standard emails, begins to modify content of email on behalf of department head, reads and answers correspondence).

Qualifications

• High school diploma or equivalent
• Three (3) years experience in an administrative support role.  Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation, and database software
• Experience in the medical field or in a medical office with EPIC, Cerner, Aria, Inquiry(transcription), Teams, SharePoint, appointment scheduling, all front office duties, phone triage, medical records requests, EMR scanning, and Microsoft office preferred.
• Ability to use applicable MS Suite products.
• Working knowledge of business processes and procedures.
• Knowledge of basic accounting and financial principles and functions.
• Ability to analyze data and use basic reasoning skills

Licensure, Certifications, and Clearances:

• Act 34


• UPMC is an Equal Opportunity Employer/Disability/Veteran

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