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Student Worker - Real Estate

  • Job ID: 586081002
  • Status: Full-Time
  • Regular/Temporary: Temporary
  • Hours:
  • Shift: Day Job
  • Facility: Corporate Real Estate
  • Department: Corporate Real Estate
  • Location: 600 Grant St, Pittsburgh PA 15219
  • Union Position: No
  • Salary Range: $0 / hour

Description

UPMC is excited to be hiring Student Workers for Summer 2022! If you are a student interested in learning more about leasing and property management this is a great opportunity!  

Purpose:
The Student Worker will assist the Corporate Real Estate department. This is a paid temporary Summer position and will be scheduled approximately 40 hours a week.

Responsibilities:

Leasing 

  • Assist with the physician real estate acquisitions by participating in site tours, evaluation of existing leases, draft assignments, evaluation of fair market value, and lease negotiation. 
  • Prepare lease abstract narratives from lease agreement documents. Assist with the new site selection process by participating in broker selection process and site tours with physicians, administrators and landlords. Observe the site comparison process, evaluation of layouts, construction requirements and costs, determination of fair market value of space, and the negotiation of lease rates, terms, and letters of intent.
  • Maintain current, efficient, and accurate filing systems for easy retrieval and tracking of lease documents and financials. Assist various other Corporate Real Estate departments (Construction, Signage, Property Management) on an as needed basis. May need to coordinate approval from Landlord on various projects and assist in the project until completion.
  • Assist with the tenant improvement process by participating in meetings with landlord, user group, and architect to match tenant needs with space, and compliancy to UPMC standards, and prepare a draft layout. Assists in the tenant improvement process for new build-outs. Attends weekly construction meetings during project with Manager. Assists in obtaining reimbursement from landlord as required and commence rent payments/reimbursement for construction to/from landlord. Assist in the negotiation new leases, renewals, and terminations to favorable terms for the Hospital which includes minor tenant improvement work
  • Work with Manager and coordinate, redline, and track with Legal for Estoppel and SNDA documents in the time frame necessary. Utilize queries to extract information from the real estate database.
  • Prepare and distribute reports, spreadsheets, memorandums, and other various lease documents. Review lease documents for maintenance issues and responsibilities and coordinate with landlord for payment
  • Enter lease document and final information into the real estate database. Review proposed leases for negative and affirmative language
  • Track options and expiration dates for all leases and provide notice as needed. Update and confirm timeshare space and usage on an annual basis with Administrators
  • Assist in the preparation of weekly updated reports for Hospital leadership. Join the Manager or Sr. Lease Specialist to meet with hospital and business unit executives to present lease activity, discuss upcoming renewals, terminations and options, and new physician acquisitions as related to space. Draft and edit leases, lease amendments, and other documents using standard forms.

Property Management 

  • Communicate effectively with Physicians, senior hospital management, vendors regarding tenancy issues.
  • Ensure that maintenance to tenant spaces and building assets is being performed effectively.  This must be done with an eye toward assigning costs to the appropriate parties and working within budget guidelines.  Maintain the preventive maintenance program, enter data into system.  Update procedures and timeframes for review at least twice annually.
  • Track tenant occupancy and lease issues and the status of the lease agreements.  This position will occasionally need to interpret lease terms and act according to lease language and hospital operating procedures.
  • Will perform property inspection tours frequently and act upon the findings of those tours.
  • Work with construction managers, project managers, and contractors to coordinate service outages, utility tie-ins, and physician interruptions.  Maintenance of a safe environment will be evaluated.
  • Must maintain service contracts, purchase orders, and secure purchasing requirements.  Contact must be maintained with Purchasing, Accounts Payable, and Construction Management.  Purchasing must be managed efficiently while maintaining the assets value.
  • Ensure that all facilities maintenance/housekeeping procedures are followed, and all work orders are closed out in the designated time frame.
  • Assist in project planning to estimate costs and manpower needs.  Supervises offsite projects and system repairs to ensure that facility standards are met.
  • Monitor plant maintenance & operations to recognize potential problems and improvements.  Watch for waste of utilities and maintenance money.
  • Conduct regular inspections of offsites for cleanliness, safety, and operation.  Initiate work orders for corrective action and consider defects for future budgeting.
  • Will originate and track work orders; both as needed and track the planned event orders.
  • Attendance at all internal classes for Life/Safety.

     

 

Qualifications

  • High School Diploma Strongly preferred
  • Current enrollment in Bachelor Degree program preferred. 


Licensure, Certifications, and Clearances:

  • Act 34

UPMC is an Equal Opportunity Employer/Disability/Veteran

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   Current UPMC employees must apply in HR Direct