Description
Magee-Womens Hospital of UPMC is hiring a full-time Administrative Coordinator. This role will work Monday to Friday and hours will vary. The ideal candidate would have Kronos and Shift Select experience. This is a great opportunity to support leadership and members of the birth center.
Purpose:
Under general direction, coordinates the workflow of administrative and/or clerical employees and provides varied administrative support of a complex and technical nature to single or multiple department(s) or a division.
Responsibilities:
- Plans conferences for department and department head
- Under general direction coordinates the workflow of employee(s) and provides administrative support of a complex and technical nature to single or multiple department or division (i.e., organizes, plans, and prioritizes work of others, develops and builds teams to accomplish project assignments)
- Performs all responsibilities of an Administrative Assistant Sr
- Provides input to presentations and other department/supervisor work (i.e., supervisor provides general thought and ee will draft more material based on initial ideas)
- Reviews administrative procedures and operating practices and makes recommendations to increase efficiency.
- Assists in recruiting, hiring, training, and evaluating the performance of employees
- Analyzes complex information requests and determines complex trends
- Develops reports for executive or department
- Develops and sends correspondence on behalf of department and department head (i.e., draft and send meeting minutes, draft and send meeting events)
Qualifications
- High school diploma or equivalent
- 5 years experience in an increasingly responsible administrative support role
- Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software
- Ability to use applicable MS Suite products
- Advanced knowledge of business processes and procedures
- Working knowledge of accounting and financial principles and functions
- Ability to analyze data- Ability to use discretion and independent judgment
Licensure, Certifications, and Clearances:
- Act 31 Child Abuse Reporting with renewal
- Act 33 with renewal
- Act 34 with renewal
- Act 73 FBI Clearance with renewal
UPMC is an Equal Opportunity Employer/Disability/Veteran
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