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UPMC continues to comply with governmental guidance related to local, state, and federal COVID-19 vaccination for employment. All employees and affiliated staff of UPMC entities are considered essential health care workers and will be accountable to follow the Centers for Medicare & Medicaid Services (CMS) federal vaccine mandate. To be compliant with the federal mandate, employees must complete the approved vaccination dosage regimen currently defined by the federal government. Compliance with the federal mandate is encouraged before hire. Medical and religious exemption requests may be submitted for consideration.

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Administrative Assistant - Senior (Altoona)

  • Job ID: 758555131
  • Status: Full-Time
  • Regular/Temporary: Regular
  • Hours: 8 a.m. to 4 p.m. Mon - Fri
  • Shift: Day Job
  • Facility: Mon Yough Community Services
  • Department: Adult Ctr Learn Admin
  • Location: 100 Lakemont Park Blvd, Altoona PA 16602
  • Union Position: No
  • Salary Range: $15.90 to $24.38 / hour

Description

Purpose:
We are hiring an Administrative Assistant - Senior to support UPMC - Western Behavioral Health of the Alleghenies at the Lakemont Office. Under general direction, the Administrative Assistant - Senior provides varied administrative support of a complex and technical nature to single or multiple department(s) or a division.

The incumbent will join a rewarding work environment where staff work together to provide services to individuals with physical and intellectual disabilities. The shift for this position will primarily be 8:00 a.m. to 4:00 p.m. with the occasional evening or early morning.  The incumbent will also work on-call every seven weeks. 


Responsibilities:

 

  • Provides input to presentations and other department/supervisor work (i.e., supervisor provides general thought and ee will draft more material based on initial ideas).
  • Develops and sends correspondence on behalf of department and department head (i.e., draft and send meeting minutes, draft and send meeting events).
  • Plans conferences for department and department head.
  • Under general direction, provides varied administrative support to a department or group of professionals.
  • May also perform all responsibilities of an Administrative Assistant - Intermediate:- Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).- Maintains various accounting and budgetary records (i.e., completes expense reports).- May make travel arrangements.
  • Develops reports for executive or department. Analyzes complex information requests and determines complex trends.
  • Reviews administrative procedures and operating practices and makes recommendations to increase efficiency.

 

Qualifications

  • High school diploma or equivalent.
  • 5 years experience in an increasingly responsible administrative support role.
  • Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software.
  • Ability to use applicable MS Suite products.
  • Advanced knowledge of business processes and procedures.
  • Working knowledge of accounting and financial principles and functions.
  • Ability to analyze data.
  • Ability to use discretion and independent judgment.


Licensure, Certifications, and Clearances:

  • Act 34

  • UPMC is an Equal Opportunity Employer/Disability/Veteran

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At UPMC, we’re driven by shared values that guide our work and keep us accountable to one another. Our Values of Quality & Safety, Dignity & Respect, Caring & Listening, Responsibility & Integrity, Excellence & Innovation play a vital role in creating a cohesive, positive experience for our employees, patients, health plan members, and community. Ready to join us? Apply today.

   Current UPMC employees must apply in HR Direct

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