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   Current UPMC employees must apply in HR Direct

Admin Assistant - Associate

Description

 

UPMC Western Psychiatric Hospital is looking for a Floating Administrative Assistant – Associate for our Oakland Campus. This position does include some travel to support our offices in East Liberty, Southside, and Cranberry as needed. This Admin role is Full Time with a schedule of M-F 8AM-4:30PM.

This position will support Adult, Child and Adolescent, and Geriatric based behavioral health services; Collaborative work environment; Position would report to Practice Manager.

EPIC experience preferred; MS Suite Products; database management; Check in, scheduling within EPIC; Strong phone/phone triage skills and etiquette; Prepare for various regulatory and compliance audits.



Responsibilities:

  • Under direct supervision, provides general administrative support to a department or group of professionals.
  • General office duties.
  • Orders office supplies and maintains office equipment.
  • Helps supervisor and department prepare presentations (i.e., edits, prints, basic formatting functions).
  • Sorts, distributes, prioritizes and composes routine correspondence following established procedures not requiring management review. (i.e., reads correspondence/ highlights important items and sends to supervisor, sends emails sent on behalf of dept head, writes and sends meeting reminders, forwards emails to appropriate distribution list on behalf of department head).
  • Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities.
  • Assists in researching, drafting, and/or abstracting routine reports. Compiles and analyzes basic information.
  • Answers, screens, and routes incoming calls and messages. Responds to routine questions.
  • Maintains supervisor's calendar (i.e., schedules meetings and recurring events, schedules large conference rooms, orders food, ensures applicable equipment is available and ready for meeting, may take meeting minutes).
  • Greets, screens, and directs visitors to appropriate staff member.

 

Qualifications

High School diploma or equivalent.Up to one year administrative experience preferred.Working knowledge of word processing, electronic mail/calendar, spreadsheet, presentation, and database software Ability to use applicable MS Suite productsKnowledge of business processes and proceduresAbility to use basic reasoning skills

Licensure, Certifications, and Clearances:

  • Act 31 Child Abuse Reporting with renewal
  • Act 33 with renewal
  • Act 34 with renewal
  • Act 73 FBI Clearance with renewal

  • UPMC is an Equal Opportunity Employer/Disability/Veteran

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   Current UPMC employees must apply in HR Direct