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UPMC continues to comply with governmental guidance related to local, state, and federal COVID-19 vaccination for employment. All employees and affiliated staff of UPMC entities are considered essential health care workers and will be accountable to follow the Centers for Medicare & Medicaid Services (CMS) federal vaccine mandate. To be compliant with the federal mandate, employees must complete the approved vaccination dosage regimen currently defined by the federal government. Compliance with the federal mandate is encouraged before hire. Medical and religious exemption requests may be submitted for consideration.

For more information about UPMC’s response to COVID-19, please visit UPMC.com/coronavirus.

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Administrative Liaison UPP

  • Job ID: 771460186
  • Status: Full-Time
  • Regular/Temporary: Regular
  • Hours: Remote Monday - Friday 7:00 a.m. - 3:30 p.m.
  • Shift: Day Job
  • Facility: University of Pittsburgh Physicians
  • Department: 60501 POP05 ANES Administration
  • Location: 3550 Terrace Street, Pittsburgh PA 15213
  • Union Position: No
  • Salary Range: $22.56 to $38.96 / hour

Description

Purpose:

The Department of Anesthesiology and Perioperative Medicine is seeking a position to assist with coordination of the OR surgery schedule.  This unique role will work with surgery schedulers, CRNA, and physicians to ensure coverage for various OR rooms.  If you have prior surgery scheduling experience, coordination of physician's schedules, or process flow improvement experience for OR, the administrative liaison could be the perfect next step in your career.  
 

Responsibilities:

  • Process payroll and MRS functions and assist with variance tracking and Questvista input.
  • Manage inventory and process for ordering office supplies, forms and equipment maintenance. Copy and track all position control forms, check requests, purchase requisitions, and expense reimbursement forms. Interface diplomatically with internal and external contractors and services to expedite service and facilities requests.
  • Maintain discretion and confidentiality at all times. Perform in accordance with system-wide competencies/behaviors.
  • Maintain calendars and appointment schedules, including meetings, events, room set up, media, and food requisitions; distribute notices/confirmations. Arrange for travel/seminar attendance by confirming registration, accommodations, and payments as requested; complete expense reimbursements when travel is complete.
  • Assist the Center staff with all clerical and administrative duties necessary to establishing, maintaining, and completing projects on time.
  • Perform personal computer software functions according to prescribed format, and update skills by attending in-house classes as needed.
  • Provide administrative support to staff including their selected support areas. Handle all information and reports in a confidential manner. Assist in special projects as requested. Cover vacation relief and other duties.
  • Manage inventory and process for ordering office supplies, forms and equipment maintenance. Copy and track all position control forms, check requests, purchase requisitions, and expense reimbursement forms. Interface diplomatically with internal and external contractors and services to expedite service and facilities requests.
  • Independently perform special projects as assigned by supervisor and establish deadlines and prioritize work
  • Provide specific administrative support to key meetings. Prepare agenda and distributes materials in advance of meeting. Attend meeting and provides support. Complete minutes and follow up duties prior to next scheduled meeting

 

Qualifications

  • Bachelor Degree in Business Communications or comparable related field.
  • Three years' experience in a similar role at the executive management level.  Five years' experience in a similar role at the executive management level, coupled with formal on-the-job (i.e. employer-sponsored) training or related 2-year curriculum, will meet above requirements
  • Strong computer skills include MS Word, Excel, and PowerPoint Excellent written and oral communication and organizational skills
  • Ability to manage multiple assignments while meeting deadlines
  • Ability to promote teamwork, cultivate and maintain positive relationships
  • Preference for experience in clinical staffing.
  • High level of communication skills with clinical and non-clinical staff
     


Licensure, Certifications, and Clearances:

  • Act 34

UPMC has a Center for Engagement and Inclusion that is charged with executing leading-edge and next-generation diversity strategies to advance the organization’s diversity management capability and its national presence as a diversity leader. This includes having Employee Resource Groups, such as PRIDE Health or UPMC ENABLED (Empowering Abilities and Leveraging Differences) Network, which support the implementation of our diversity strategy.

  • UPMC is an Equal Opportunity Employer/Disability/Veteran

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   Current UPMC employees must apply in HR Direct