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UPMC continues to comply with governmental guidance related to local, state, and federal COVID-19 vaccination for employment. All employees and affiliated staff of UPMC entities are considered essential health care workers and will be accountable to follow the Centers for Medicare & Medicaid Services (CMS) federal vaccine mandate. To be compliant with the federal mandate, employees must complete the approved vaccination dosage regimen currently defined by the federal government. Compliance with the federal mandate is encouraged before hire. Medical and religious exemption requests may be submitted for consideration.

For more information about UPMC’s response to COVID-19, please visit UPMC.com/coronavirus.

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Admin Assistant - Intermediate

  • Job ID: 776263384
  • Status: Full-Time
  • Regular/Temporary: Regular
  • Hours: Monday - Friday 8:30 a.m. - 5:00 p.m.
  • Shift: Day Job
  • Facility: University of Pittsburgh Physicians
  • Department: GAP WCWC
  • Location: 3420 Fifth Avenue, Pittsburgh PA 15213
  • Union Position: No
  • Salary Range: $16.36 to $25.72 / hour

Description

Purpose:
UPMC is hiring a full-time Administrative Assistant to support the Pediatric Division location on Fifth Avenue in Oakland.  This role is Monday - Friday from 8:30 a.m. - 5:00 p.m.   

The Whole Child Wellness Clinic is a small, grant funded program that is dedicated to providing innovative, coordinated care to children between the ages of three and twelve that have complex behavioral health needs. We are looking for an Intermediate Administrative Assistant to help us with both administrative and clinic responsibilities.  This is a great opportunity for a Medical Assistant looking to advance their career in the Pediatric, Behavioral Health Setting. This position is grant funded until December 2024.

You will be a main point of contact for our patients and families assisting with registration and scheduling of patients, Building Insurance Types, and clinical responsibilities including rooming patients and other patient care needs.  

Responsibilities:

 

  • Collects, compiles, and analyzes moderately complex data and information. Composes straightforward written descriptions of results. Research, drafts, and/or abstract reports (i.e., conduct initial research to gather information for Supervisor regarding topic of interest). 
  • Registration of patients, Building Insurance Types, Scheduling Patients, Faxing, Copying, Requesting Provider Schedules in EPIC, Ordering Supplies, Taking Notes in meetings. Answering calls and forwarding them to appropriate Team Member.
  • Will also have Clinic Responsibilities including- Rooming, Vitals, administering immunizations, and drawing labs.
  • Provide varied administrative support to a department. 
  • May also perform all responsibilities of an Administrative Assistant - Associate: Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities. Orders office supplies and maintains office equipment. Answers, screens, and routes incoming calls and messages. Responds to routine questions Greets, screens, and directs visitors to appropriate staff member.
  • Reviews administrative procedures and interprets them for employees.
  • Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).
  • Assists supervisor and department with presentations (i.e., provides content editing/content recommendations in addition to standard proofing).
  • Composes routine, general, and unique/independent correspondence (i.e., sends more than standard emails, begins to modify content of email on behalf of department head, reads and answers correspondence).

 

Qualifications

  • High school diploma or equivalent
  • Three years' experience in an administrative support role
  • Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation, and database software Ability to use applicable MS Suite products
  • Working knowledge of business processes and procedures
  • Knowledge of basic accounting and financial principles and functions
  • Ability to analyze data and use basic reasoning skills


Licensure, Certifications, and Clearances:

  • Act 31 Child Abuse Reporting with renewal
  • Act 33 with renewal
  • Act 34 with renewal
  • Act 73 FBI Clearance with renewal

UPMC has a Center for Engagement and Inclusion that is charged with executing leading-edge and next-generation diversity strategies to advance the organization’s diversity management capability and its national presence as a diversity leader. This includes having Employee Resource Groups, such as PRIDE Health or UPMC ENABLED (Empowering Abilities and Leveraging Differences) Network, which support the implementation of our diversity strategy.

  • UPMC is an Equal Opportunity Employer/Disability/Veteran

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   Current UPMC employees must apply in HR Direct