Description

Purpose:
We are hiring an Administrative Assistant - Associate to support UPMC - Mon Yough Vocational Services. Under direct supervision, the Administrative Assistant - Associate provides general administrative support to a department or group of professionals.

Vocational Services is a program that provides day programming and employment opportunities to adults with Intellectual and Developmental Disabilities.  It consists of 8 total programs with a team of 6 program supervisors, three administrative assistants, and 60+ staff that provide services to over 225 adult consumers.     

The shift for this position is Monday - Friday 8:00 a.m. - 4:00 p.m.  The ideal candidate will have strong organizational skills and experience with Microsoft Office Suite products. 

Responsibilities:

• Under direct supervision, provides general administrative support to a department or group of professionals.
• Orders office supplies and maintains office equipment.
• Helps supervisor and department prepare presentations (i.e., edits, prints, basic formatting functions).
• Sorts, distributes, prioritizes and composes routine correspondence following established procedures not requiring management review. (i.e., reads correspondence/ highlights important items and sends to supervisor, sends emails sent on behalf of dept head, writes and sends meeting reminders, forwards emails to appropriate distribution list on behalf of department head).
• Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities.
• Assists in researching, drafting, and/or abstracting routine reports. Compiles and analyzes basic information.
• Answers, screens, and routes incoming calls and messages. Responds to routine questions.
• Maintains supervisor's calendar (i.e., schedules meetings and recurring events, schedules large conference rooms, orders food, ensures applicable equipment is available and ready for meeting, may take meeting minutes).
• Greets, screens, and directs visitors to appropriate staff member.

Qualifications

• High School diploma or equivalent.
• Up to one year administrative experience preferred.
• Working knowledge of word processing, electronic mail/calendar, spreadsheet, presentation, and database software
• Ability to use applicable MS Suite products
• Knowledge of business processes and procedures
• Ability to use basic reasoning skills

Licensure, Certifications, and Clearances:

• Comprehensive Crisis Management (CCMC)
• Act 34
• OAPSA


• UPMC is an Equal Opportunity Employer/Disability/Veteran

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