Description
Our UPMC Central PA Human Resources Team is hiring a Human Resources Assistant! This is a regular, full-time position that primary works between 7:30am - 4:00pm, Monday through Friday.
In this role, the Human Resources Assistant will provide administrative support services to all team members in the UPMC Human Resources department. They play an integral role in the delivery of employee relations support to customers by assisting with tasks such as employee file maintenance, data entry of confidential personnel information, running compliance reports, preparation for annual HR initiatives, and much more!
If you're the right person for this position, you will have experience providing administrative support to a busy office and using Microsoft Office programs. If this sounds like the next career move for you, apply online today!
Responsibilities:
- Coordinate exit interview process: schedule appointments, prepare and send exit interview emails, and compile exit interview results and share as appropriate. Keep updated spreadsheet of all exit interview activity.
- Act as department receptionist by answering HR office telephone line and greeting visitors.
- Manage HR email service account and delegate questions to appropriate HR representative as needed.
- Provide clerical and administrative support to the HR Director, HR Consultants, and others as assigned.
- Assist with timely data entry of licenses, certifications, clearances, and corrective action.
- Send documents to the HR Scan Center to be added to FileNet (electronic employee record).
- Provide support with ordering of office supplies, reviewing and organizing incoming mail, assist with filing/printing/copying/faxing items in a timely manner.
- Respond to basic human resources questions and requests from employees or direct them to other human resources staff or UPMC resources as appropriate.
- Run basic queries for tracking and compliance purposes. Reports include but are not limited to licensure reports, COGNOS turnover reports, and annual mandatories reports.
- Maintain employee files on-site and request files as needed from vendor (BRM). Assist with annual review of inactive files and schedule pick-ups with BRM.
- Assist leadership with processing expenses, screening calls, calendar management, scheduling meetings, booking conference rooms, taking meeting minutes, and processing expenses.
Qualifications
- High school diploma or equivalent and one year of progressively responsible administrative experience required (preferably in a human resources environment).
- OR Bachelor's degree in Human Resources, Business, or related field required
- OR successful completion of the UPMC Summer Associate Program/Pittsburgh Fellows Program required.
- Ability to use Microsoft Office products including Outlook, Word, and Excel.
- Proficiency in administrative skills, organizing and setting priorities, maintaining confidentiality, and customer service skills.
Licensure, Certifications, and Clearances:
- Act 33 with renewal
- Act 34 with renewal
- Act 73 FBI Clearance with renewal
- OAPSA
UPMC is an Equal Opportunity Employer/Disability/Veteran
Total Rewards
More than just competitive pay and benefits, UPMC’s Total Rewards package cares for you in all areas of life — because we believe that you’re at your best when receiving the support you need: professional, personal, financial, and more.
Our Values
At UPMC, we’re driven by shared values that guide our work and keep us accountable to one another. Our Values of Quality & Safety, Dignity & Respect, Caring & Listening, Responsibility & Integrity, Excellence & Innovation play a vital role in creating a cohesive, positive experience for our employees, patients, health plan members, and community. Ready to join us? Apply today.
