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UPMC continues to comply with governmental guidance related to local, state, and federal COVID-19 vaccination for employment. All employees and affiliated staff of UPMC entities are considered essential health care workers and will be accountable to follow the Centers for Medicare & Medicaid Services (CMS) federal vaccine mandate. To be compliant with the federal mandate, employees must complete the approved vaccination dosage regimen currently defined by the federal government. Compliance with the federal mandate is encouraged before hire. Medical and religious exemption requests may be submitted for consideration.

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Executive Assistant I

  • Job ID: 828482622
  • Status: Full-Time
  • Regular/Temporary: Regular
  • Hours: Monday - Friday, daylight
  • Shift: Day Job
  • Facility: University of Pittsburgh Physicians
  • Department: 60308 POP23 Surg MIS
  • Location: 3250 Craft Place, Pittsburgh PA 15213
  • Union Position: No
  • Salary Range: $22.56 to $38.96 / hour

Description

Description

University of Pittsburgh Physicians is hiring a Regular Full-Time Executive Assistant I in Oakland to support UPMC's Minimally Invasive Bariatric and General Surgery program!

UPMC's Minimally Invasive Bariatric and General Surgery program is a world-class clinical and research department that is one of the largest and best-known programs for bariatric and metabolic surgery in the country. In addition, this group are expert general surgeons who perform abdominal surgery and lead the general and acute care surgery program.

This position will interact with and support the clinical team functions and be an ambassador and example for the Chief of the department as well as the department overall. They will develop a working knowledge of department services and processes to help oversee administrative tasks within the department

The ideal candidate for this position would have executive support experience, be highly organized, work well in a team environment, have advanced computer and calendar management skills, learn quickly, and a strong attention to detail. 

Hours for this position are Monday to Friday from 8:00am to 4:30 pm.

Purpose:
Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings

Responsibilities:

  • Answers phones and directs all incoming calls to appropriate parties promptly and efficiently
  • Maintains accurate filing systems with the highest regard for confidentiality, organization, and timely retrieval of documents
  • Prioritizes and manages multiple projects simultaneously, and follows through on issues in a timely manner
  • Compiles information for the timely preparation of reports and distributes to appropriate individuals within established timelines
  • Interacts with staff at all levels in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism and confidentiality
  • Processes incoming and outgoing mail. Maintains confidentiality of mail addressed to the president
  • Records and distributes minutes and other relevant information to appropriate participants in a timely manner
  • Uses sound judgment and knowledge of UPMC and its policies and procedures to respond to questions, requests, or needs
  • Arranges travel schedule and reservations for executive management as needed
  • Responsible for calendar management, requiring interaction with both internal and external executives and assistants to coordinate a variety of complex executive meetings
  • Performs in accordance with system-wise competencies/behaviors
  • Performs other duties as assigned

 

Qualifications

  • High school diploma or equivalent
  • 8 years experience in an increasingly responsible administrative support role
  • 5+ years experience with support at the executive level
  • Demonstrates proficiency in core MS Office applications, including Word, Excel, PowerPoint, and Outlook
  • Excellent calendar management skills, including the coordination of complex executive meetings 
  • Experience assisting management with the creation of PowerPoint presentations
  • Experience scheduling travel arrangements for management


Licensure, Certifications, and Clearances:

  • Act 34

  • UPMC is an Equal Opportunity Employer/Disability/Veteran

Total Rewards

More than just competitive pay and benefits, UPMC’s Total Rewards package cares for you in all areas of life — because we believe that you’re at your best when receiving the support you need: professional, personal, financial, and more.

Our Values

At UPMC, we’re driven by shared values that guide our work and keep us accountable to one another. Our Values of Quality & Safety, Dignity & Respect, Caring & Listening, Responsibility & Integrity, Excellence & Innovation play a vital role in creating a cohesive, positive experience for our employees, patients, health plan members, and community. Ready to join us? Apply today.

   Current UPMC employees must apply in HR Direct