COVID-19 Vaccination Information

Across UPMC, our guiding principle is to always prioritize the safety of our employees, patients, and members. UPMC believes that vaccination is important, helps protect all, and advocates that everyone who can be vaccinated should be vaccinated.

UPMC continues to comply with governmental guidance related to local, state, and federal COVID-19 vaccination for employment. All employees and affiliated staff of UPMC entities are considered essential health care workers and will be accountable to follow the Centers for Medicare & Medicaid Services (CMS) federal vaccine mandate. To be compliant with the federal mandate, employees must complete the approved vaccination dosage regimen currently defined by the federal government. Compliance with the federal mandate is encouraged before hire. Medical and religious exemption requests may be submitted for consideration.

For more information about UPMC’s response to COVID-19, please visit UPMC.com/coronavirus.

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   Current UPMC employees must apply in HR Direct

Executive Assistant I

  • Job ID: 2200004M
  • Status: Full-Time
  • Regular/Temporary: Regular
  • Hours:
  • Shift: Day Job
  • Facility: Corporate Human Resources
  • Department: Phys Svr Div HR
  • Location: 3600 Forbes Ave, Pittsburgh PA 15213
  • Union Position: No
  • Salary Range: $22.56 to $38.96 / hour

Description

Are you looking to apply your administrative skills and executive assistant experience to support UPMC's Corporate Human Resources team? Is so, apply today! This role will provide support to multiple HR team members which include our Vice President, Human Resources, our Senior Human Resources Director, and our Human Resources Director.

As the Executive Assistant I, you will provide high-level administrative support by conducting research, heavy calendaring, preparing statistical reports, handling information requests, and performing clerical functions supporting the team such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. This will also require frequent partnership and exposure to high level and operational executives.

This position must ensure 100% accuracy to detail in carrying out job responsibilities.  The ideal candidate would effectively and efficiently handle all aspects of assigned duties with minimal supervision. This position works standard business hours, Monday through Friday and will primarily be located onsite but will include some flexible work arrangements.

UPMC’s Center for Engagement and Inclusion executes leading-edge and next-generation strategies to advance its diversity management capabilities and national presence as a diversity leader. These strategies include Employee Resource Groups (ERGs), including the Diversity Leadership Network and PRIDE Health, which offer networking and development opportunities and promote volunteerism in diverse communities. 

Responsibilities:

  • Answers phones and directs all incoming calls to appropriate party promptly and efficiently

  • Maintains accurate filing systems with the highest regard for confidentiality, organization, and timely retrieval of documents

  • Prioritizes and manages multiple projects simultaneously, and follows through on issues in a timely manner

  • Compiles information for the timely preparation of reports and distributes to appropriate individuals within established timelines

  • Interacts with staff at all levels in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality

  • Processes incoming and outgoing mail. Maintains confidentiality of mail addressed to the president

  • Records and distributes minutes and other relevant information to appropriate participants in a timely manner

  • Uses sound judgment and knowledge of UPMC and its policies and procedures to respond to questions, requests, or needs

  • Arranges travel schedule and reservations for executive management as needed

  • Responsible for calendar management, requiring interaction with both internal and external executives and assistants to coordinate a variety of complex executive meetings

 

Qualifications

  • High school diploma or equivalent 8 years experience in an increasingly responsible administrative support role.
  • 5+ years experience with support at the executive level-.
  • Demonstrates proficiency in core MS Office applications, including Word, Excel, PowerPoint, and Outlook.
  • Excellent calendar management skills, including the coordination of complex executive meetings.
  • Experience assisting management with the creation of PowerPoint presentations.
  • Experience scheduling travel arrangements for management.


Licensure, Certifications, and Clearances:

UPMC is an Equal Opportunity Employer/Disability/Veteran

Total Rewards

More than just competitive pay and benefits, UPMC’s Total Rewards package cares for you in all areas of life — because we believe that you’re at your best when receiving the support you need: professional, personal, financial, and more.

Our Values

At UPMC, we’re driven by shared values that guide our work and keep us accountable to one another. Our Values of Quality & Safety, Dignity & Respect, Caring & Listening, Responsibility & Integrity, Excellence & Innovation play a vital role in creating a cohesive, positive experience for our employees, patients, health plan members, and community. Ready to join us? Apply today.

   Current UPMC employees must apply in HR Direct