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UPMC continues to comply with governmental guidance related to local, state, and federal COVID-19 vaccination for employment. All employees and affiliated staff of UPMC entities are considered essential health care workers and will be accountable to follow the Centers for Medicare & Medicaid Services (CMS) federal vaccine mandate. To be compliant with the federal mandate, employees must complete the approved vaccination dosage regimen currently defined by the federal government. Compliance with the federal mandate is encouraged before hire. Medical and religious exemption requests may be submitted for consideration.

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   Current UPMC employees must apply in HR Direct

Administrative Supervisor

Description

UPMC Magee-Womens Hospital is seeking a Full-Time Administrative Supervisor to support the Scaife SUDs department!

This position will work Monday through Friday 8:30 a.m. to 4:30 p.m. Hours are subject to change based on business needs

Under general direction, supervises administrative and/or clerical employees and provides varied administrative support of a complex and technical nature to single or multiple department(s) or a division. Customarily and regularly directs the work of two or more other employees (2.0 FTEs or more `reports to in PeopleSoft); and has authority to hire or fire employees or whose suggestions and recommendations as to hiring, firing, advancement, promotion, or other change of status of employees are given weight.

Responsibilities:

  • Performs all responsibilities of an Administrative Assistant Sr
  •  Plans conferences for department and department head
  •  Develops and sends correspondence on behalf of department and department head (i.e., draft and send meeting minutes, draft, and send meeting events)
  • Develops reports for executive or department
  • Analyzes complex information requests and determines complex trends
  •  Provides input to presentations and other department/supervisor work (i.e., supervisor provides general thought and employee will draft more material based on initial ideas)
  • Reviews administrative procedures and operating practices and makes recommendations to increase efficiency.
  • Under general direction directs the work of two or more employees and provides administrative support of a complex and technical nature to single or multiple department or division (i.e., organizes, plans, and prioritizes work of others, develops, and builds teams to accomplish project assignments)
  • Has authority to hire or fire employees or whose suggestions and recommendations as to hiring, firing, advancement, promotion, or other change of status of other employees are given particular weight.
  • Assists in recruiting, hiring, and training of employees
  • Responsible for evaluating the performance of employees

 

Qualifications

  • High school diploma or equivalent
  • 5 years experience in an increasingly responsible administrative support role
  • Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation, and database software
  • Ability to use applicable MS Suite products
  • Advanced knowledge of business processes and procedures
  • Working knowledge of accounting and financial principles and functions
  • Ability to analyze data
  • Ability to use discretion and independent judgment
     

Licensure, Certifications, and Clearances:

  • Act 34

UPMC is an equal opportunity employer. Minority/Females/Veterans/Individuals with Disabilities.

 

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   Current UPMC employees must apply in HR Direct