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Pathology Coordinator

Description

Magee-Womens Hospital of UPMC is seeking a full-time Pathology Coordinator.  This role will work Monday to Friday, 7:30 am – 4:00 pm.  The ideal candidate would have experience paying close attention to detail, accuracy, and proficiency using computer software specifically Office 365 (Outlook, Word, Teams, Excel).

Purpose:
Support the Division Director by coordinating clinical care activities, managing daily operations, coordinating administrative functions, representing the division to outside entities, and participating in special projects and initiatives.

Responsibilities:

  • Coordinate and maintain records of administrative divisional responsibilities (eg, staff meeting minutes, lab administrative meetings with pathologists, travel accomodations, director's calendar).
  • Prepare budgets, analyze data, use software, create administrative/managerial reports as directed. Oversee division's adherence to the budget and implement strategies to meet budget goals.
  • Maintain administrative aspects of training programs for residents and fellows (eg, scheduling, conference organization, recruitment, evaluations and regulatory issues).
  • Assist to coordinate clinical care activities by coordinating the flow of information from physicians and patients at outside institutions to the central divisional core.
  • Prepare faculty master schedules and organize divisional schedules for faculty and house officers (eg, service schedules, on-call schedules, conference schedules, director's personal schedule).
  • Prepare annual reports related to divisional activities and workloads.
  • Work with other divisional office support as necessary to perform mission of the division.
  • Understand the clinical, research and educational mission of the division within the managed care medicine environment; coordinate projects and implement changes to respond to this environment.
  • Coordinate special projects and clinical programs, including creation and negotiation of proposals, budgets, agreements and contrcts between the division and outside entities.
  • Assist to coordinate and implement various clinical research projects and groups in order to meet division goals and objectives. Draft documents; independently manage grant funds to meet budget.
  • Implement and direct organizational, procedural and policy changes.
  • Demonstrate, on a consistent basis, the behaviors which do not comprise the Basics of Service Excellence.
  • Assist to coordinate various educational initiatives of the division (eg, curriculum development, continuing education courses, training & educational needs of visiting physicians and researchers).
  • Coordinates and implements the administrative aspects of all regulatory issues including quality control and quality assurance pertaining to the division.

 

Qualifications

  • Bachelor's degree in Business Administration, Health Sciences or equivalent degree OR 3 - 5 years of administrative experience.
  • Strong business and accounting background.
  • Experience/training in making independent assessments.
  • Demonstrated leadership abilities.
  • Excellent communication, interpersonal and organizational skills.
  • Advanced level of knowledge of computer and internet.
  • Knowledge of the systems and functions of Pathology operations in a medical, academic environment is preferred.
  • Understanding of medical/research terminology and laboratory processes and functions is preferred.


Licensure, Certifications, and Clearances:

  • Act 34

  • UPMC is an Equal Opportunity Employer/Disability/Veteran

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