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Pathology Coordinator


Magee-Womens Hospital of UPMC is seeking a full-time Pathology Coordinator.  This role will work Monday to Friday, 7:30 am – 4:00 pm.  The ideal candidate would have experience paying close attention to detail, accuracy, and proficiency using computer software specifically Office 365 (Outlook, Word, Teams, Excel).

Support the Division Director by coordinating clinical care activities, managing daily operations, coordinating administrative functions, representing the division to outside entities, and participating in special projects and initiatives.


  • Coordinate and maintain records of administrative divisional responsibilities (eg, staff meeting minutes, lab administrative meetings with pathologists, travel accomodations, director's calendar).
  • Prepare budgets, analyze data, use software, create administrative/managerial reports as directed. Oversee division's adherence to the budget and implement strategies to meet budget goals.
  • Maintain administrative aspects of training programs for residents and fellows (eg, scheduling, conference organization, recruitment, evaluations and regulatory issues).
  • Assist to coordinate clinical care activities by coordinating the flow of information from physicians and patients at outside institutions to the central divisional core.
  • Prepare faculty master schedules and organize divisional schedules for faculty and house officers (eg, service schedules, on-call schedules, conference schedules, director's personal schedule).
  • Prepare annual reports related to divisional activities and workloads.
  • Work with other divisional office support as necessary to perform mission of the division.
  • Understand the clinical, research and educational mission of the division within the managed care medicine environment; coordinate projects and implement changes to respond to this environment.
  • Coordinate special projects and clinical programs, including creation and negotiation of proposals, budgets, agreements and contrcts between the division and outside entities.
  • Assist to coordinate and implement various clinical research projects and groups in order to meet division goals and objectives. Draft documents; independently manage grant funds to meet budget.
  • Implement and direct organizational, procedural and policy changes.
  • Demonstrate, on a consistent basis, the behaviors which do not comprise the Basics of Service Excellence.
  • Assist to coordinate various educational initiatives of the division (eg, curriculum development, continuing education courses, training & educational needs of visiting physicians and researchers).
  • Coordinates and implements the administrative aspects of all regulatory issues including quality control and quality assurance pertaining to the division.



  • Bachelor's degree in Business Administration, Health Sciences or equivalent degree OR 3 - 5 years of administrative experience.
  • Strong business and accounting background.
  • Experience/training in making independent assessments.
  • Demonstrated leadership abilities.
  • Excellent communication, interpersonal and organizational skills.
  • Advanced level of knowledge of computer and internet.
  • Knowledge of the systems and functions of Pathology operations in a medical, academic environment is preferred.
  • Understanding of medical/research terminology and laboratory processes and functions is preferred.

Licensure, Certifications, and Clearances:

  • Act 34

  • UPMC is an Equal Opportunity Employer/Disability/Veteran

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   Current UPMC employees must apply in HR Direct