Description
Responsibilities:
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Provides input to presentations and other department/supervisor work (i.e., supervisor provides general thought and ee will draft more material based on initial ideas).
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Develops and sends correspondence on behalf of department and department head (i.e., draft and send meeting minutes, draft and send meeting events).
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Plans conferences for department and department head.
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Under general direction, provides varied administrative support to a department or group of professionals.
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May also perform all responsibilities of an Administrative Assistant - Intermediate:- Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).- Maintains various accounting and budgetary records (i.e., completes expense reports).- May make travel arrangements.
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Develops reports for executive or department. Analyzes complex information requests and determines complex trends.
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Reviews administrative procedures and operating practices and makes recommendations to increase efficiency.
Qualifications
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High school diploma or equivalent
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5 years experience in an increasingly responsible administrative support role.
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Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software.
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Ability to use applicable MS Office 365 Suite products, especially Word, Excel, PowerPointt.
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Ability to self-learn unfamiliar software or applications, e.g., Microsoft Forms, Microsoft Teams.
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Advanced knowledge of business processes and procedures.
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Working knowledge of accounting and financial principles and functions.
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Ability to analyze data.
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Ability to use discretion and independent judgment.
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Ability to prioritize multiple demands/tasks.
Licensure, Certifications, and Clearances:
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Act 34
Total Rewards
More than just competitive pay and benefits, UPMC’s Total Rewards package cares for you in all areas of life — because we believe that you’re at your best when receiving the support you need: professional, personal, financial, and more.
Our Values
At UPMC, we’re driven by shared values that guide our work and keep us accountable to one another. Our Values of Quality & Safety, Dignity & Respect, Caring & Listening, Responsibility & Integrity, Excellence & Innovation play a vital role in creating a cohesive, positive experience for our employees, patients, health plan members, and community. Ready to join us? Apply today.