COVID-19 Vaccination Information

Across UPMC, our guiding principle is to always prioritize the safety of our employees, patients, and members. UPMC believes that vaccination is important, helps protect all, and advocates that everyone who can be vaccinated should be vaccinated.

UPMC complies with all governmental requirements related to local, state, and federal COVID-19 vaccination for employment. The Jan. 13 Supreme Court of the United States decision that the Centers for Medicare & Medicaid Services federal COVID-19 vaccine mandate will move forward requires UPMC to ensure employees either get vaccinated or receive a requested medical or religious exemption.

If you are not yet vaccinated, we urge you to get a vaccine now. You can schedule your COVID-19 vaccination through UPMC or visit a non-UPMC provider or UPMC Urgent Care location.

Proof of vaccination is not required upon hire; however, employees will be responsible for ensuring post-hire compliance by getting vaccinated or requesting a medical or religious exemption.

For more information about UPMC’s response to COVID-19, please visit UPMC.com/coronavirus.

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Senior Administrative Assistant

  • Job ID: 882173988
  • Status: Full-Time
  • Regular/Temporary: Regular
  • Hours: Monday - Friday hours between 7:30 a.m. -5:00 p.m.
  • Shift: Day Job
  • Facility: University of Pittsburgh Physicians
  • Department: 60501 POP05 ANES Administration
  • Location: 3550 Terrace Street, Pittsburgh PA 15213
  • Union Position: No
  • Salary Range: $17.92 to $28.44 / hour

Description

Summary
UPMC Department of Anesthesiology and Perioperative Medicine is hiring a Senior Administrative Assistant for the Oakland campus.  This role is Monday - Friday daylight shift. Executive/Physician Calendar management for Chief and other immediate site leadership, lead/assist in clinical and operational administrative functions and workflows, prepare detailed daily reports, manage communications, coordinate/prepare meeting material (presentations, reports, etc.), special projects, expense reports, support other department physicians if needed for the team. 

Why this role?

You will report to site Chief and is responsible for assisting in the management of day-to-day administrative operations and works closely with the Chief and Administrative Supervisor on both clinical and administration practices related to operational efficiencies and service delivery.
• work at UPMC’s flagship hospital including total reward compensation and benefits for team member
• report to and work closely with site Chief 
• energizing environment 
• role has growth opportunity
• projects will vary and in line with clinical and administration practices, improvement, efficiencies, automation, etc.

Responsibilities:

  • Executive/Physician Calendar management for Chief and other immediate site leadership
  • You will be performing in a senior level support role and managing advanced functions in this role.
  • High level written and verbal communication skills are required.  Strong interpersonal, organizational and time management skills are necessary.  Ability to identify problems, prioritize and provide solutions. 
  • Extreme attention to detail and accuracy is required for all tasks.  Demonstrated ability to prioritize and execute multiple assignments in a high volume, time sensitive environment while always maintaining composure. Experience in guest relations is beneficial.
  • You will function well under pressure and must be able to function with minimal supervision. 
  • Provides input to presentations and other department/supervisor work (i.e., supervisor provides general thought and ee will draft more material based on initial ideas).
  • Develops and sends correspondence on behalf of department and department head (i.e., draft and send meeting minutes, draft and send meeting events).

Qualifications

  • High school diploma or equivalent.
  • Five (5) years' experience in an increasingly responsible administrative support role.
  • Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation, and database software.
  • Ability to use applicable MS Suite products.
  • Advanced knowledge of business processes and procedures. Working knowledge of accounting and financial principles and functions.


Licensure, Certifications, and Clearances:

  • Act 34

UPMC is an Equal Opportunity Employer/Disability/Veteran

Individuals hired into this role must comply with UPMC’s COVID vaccination requirements upon beginning employment with UPMC. Refer to the COVID-19 Vaccination Information section at the top of this page to learn more.  

UPMC has a Center for Engagement and Inclusion that is charged with executing leading-edge and next-generation diversity strategies to advance the organization’s diversity management capability and its national presence as a diversity leader. This includes having Employee Resource Groups, such as PRIDE Health or UPMC ENABLED (Empowering Abilities and Leveraging Differences) Network, which support the implementation of our diversity strategy.

Total Rewards

More than just competitive pay and benefits, UPMC’s Total Rewards package cares for you in all areas of life — because we believe that you’re at your best when receiving the support you need: professional, personal, financial, and more.

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At UPMC, we’re driven by shared values that guide our work and keep us accountable to one another. Our Values of Quality & Safety, Dignity & Respect, Caring & Listening, Responsibility & Integrity, Excellence & Innovation play a vital role in creating a cohesive, positive experience for our employees, patients, health plan members, and community. Ready to join us? Apply today.

   Current UPMC employees must apply in HR Direct

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