COVID-19 Vaccination Information

Across UPMC, our guiding principle is to always prioritize the safety of our employees, patients, and members. UPMC believes that vaccination is important, helps protect all, and advocates that everyone who can be vaccinated should be vaccinated.

UPMC complies with all governmental requirements related to local, state, and federal COVID-19 vaccination for employment. The Jan. 13 Supreme Court of the United States decision that the Centers for Medicare & Medicaid Services federal COVID-19 vaccine mandate will move forward requires UPMC to ensure employees either get vaccinated or receive a requested medical or religious exemption.

If you are not yet vaccinated, we urge you to get a vaccine now. You can schedule your COVID-19 vaccination through UPMC or visit a non-UPMC provider or UPMC Urgent Care location.

Proof of vaccination is not required upon hire; however, employees will be responsible for ensuring post-hire compliance by getting vaccinated or requesting a medical or religious exemption.

For more information about UPMC’s response to COVID-19, please visit

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Project Specialist

  • Job ID: 156663806
  • Status: Full-Time
  • Regular/Temporary: Regular
  • Hours: Monday - Friday, 8:00 - 4:00
  • Shift: Day Job
  • Facility: University of Pittsburgh Physicians
  • Department: 65082 POP10 Residency Program
  • Location: 3459 Fifth Avenue, Pittsburgh PA 15213
  • Union Position: No
  • Salary Range: $20 to $33.22 / hour


University of Pittsburgh Physicians Graduate Medical Education Department is hiring a full time Program Specialist to join their team in Oakland, PA! In this position you will work Monday-Friday from 8:00am-4:00pm assisting with resident trainee recruitment. This position will have the opportunity to work in a hybrid enviornment. Apply today to learn more!



  • Develop and maintain excellent relationships between Project Specialist and department administrators, site administrators, practice manager, and other users.
  • Populate existing data fields; oversee design of new data fields as needed.
  • Oversee all aspects of Physician Services Division Clinical sites database, including data updating, utilization, reporting.
  • Initiate relationships with other business units to maximize effectiveness of database.
  • Serve as liaison between Senior Physician Services Division Management, departmental and ISD representative, database developers.
  • Respond to business/reporting requests by Senior Management Staff, clinical departments and practices.
  • Serve as a liaison between the Physician Services Senior Management staff and key client users as required.
  • Oversee the on-boarding process for the residency programs - Prepare for new interns including, but not limited to mailing of contracts and all material required for their appointment, applying for their Medical Training licenses, basic life support/adva
  • Maintains comprehensive personnel/performance files (including confidential evaluations and counseling records) and portfolios for fellows/residents and graduates of the training program(s).
  • Coordinates the entire residency recruitment process including scheduling interviews, monitoring and tracking interview evaluations and candidate files utilizing the ERAS application data system for applicant selection, and , collecting division and ins
  • Develops, maintains, and oversees fellowship/residency program(s) recruitment policies and procedures that are consistent and compatible with those adopted by the hospital and the Graduate Medical Education Committee.
  • Collaborates with divisional personnel to assist with maintaining recruitment efforts, diversity initiatives, scholarly activity reporting and any other projects deemed necessary by Program or Division leadership.
  • Plan and organize the week of orientation including annual revision of IM policy procedure manual, arranging parking and transportation, GME Orientation, computer training, VA training, BLS/ACLS training, TB and PPD testing, ID photos, dispensing schedul
  • Facilitates submission of all documents for and monitors maintenance of appropriate licensure, visas, certification of all residents, and completion of Requests for Verification of Training. Work with the Graduate Medical Education office in the payroll
  • Responsible for the comprehensive leadership and coordination fellowship/residency recruitment, on-boarding, alumni, and diversity endeavors for Graduate Medical Education programs in Internal Medicine.
  • Work with Program Director on Alumni Development and initiatives
  • Administer annual Post-Match Survey at the completion of recruitment. Monitor and report statistics from residency recruitment. Collaborate with Fellowship Program Leadership and Coordinators to report recruitment statistics within Internal Medicine subs
  • Execute and manage annual internal medicine resident recruitment process. The recruitment process includes managing the national applicant database (ERAS-Electronic Residency Application Service), downloading an screen over 3000 applicants, inviting 300-



  • B.A degree in Business, Health Care Administration or related field and 2 years of experience preferably in a health care setting. OR
  • Associate's Degree in Business, Health Care Administration or related field and 4 years of experience preferably in a health care setting.
  • Knowledgeable in the organization and function of an academic medical center this would include clinical and physician's office practices.
  • Familiarity with oracle database function and capabilities is preferred.
  • Excellent knowledge of software packages including Microsoft Word, Excel, Access, PowerPoint and Outlook is preferred.
  • Present effective interpersonal skills in dealing with executive leadership, clinical department administrators, managers, etc. 

Licensure, Certifications, and Clearances:

  • Act 34

  • UPMC is an Equal Opportunity Employer/Disability/Veteran
  • Individuals hired into this role must comply with UPMC’s COVID vaccination requirements upon beginning employment with UPMC. Refer to the COVID-19 Vaccination Information section at the top of this page to learn more. 

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More than just competitive pay and benefits, UPMC’s Total Rewards package cares for you in all areas of life — because we believe that you’re at your best when receiving the support you need: professional, personal, financial, and more.

Our Values

At UPMC, we’re driven by shared values that guide our work and keep us accountable to one another. Our Values of Quality & Safety, Dignity & Respect, Caring & Listening, Responsibility & Integrity, Excellence & Innovation play a vital role in creating a cohesive, positive experience for our employees, patients, health plan members, and community. Ready to join us? Apply today.

   Current UPMC employees must apply in HR Direct

Security Alert

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If you suspect you have been a victim of a fraudulent UPMC job offer, please report the attempt using this form.