COVID-19 Vaccination Information

Across UPMC, our guiding principle is to always prioritize the safety of our employees, patients, and members. UPMC believes that vaccination is important, helps protect all, and advocates that everyone who can be vaccinated should be vaccinated.

UPMC complies with all governmental requirements related to local, state, and federal COVID-19 vaccination for employment. The Jan. 13 Supreme Court of the United States decision that the Centers for Medicare & Medicaid Services federal COVID-19 vaccine mandate will move forward requires UPMC to ensure employees either get vaccinated or receive a requested medical or religious exemption.

If you are not yet vaccinated, we urge you to get a vaccine now. You can schedule your COVID-19 vaccination through UPMC or visit a non-UPMC provider or UPMC Urgent Care location.

Proof of vaccination is not required upon hire; however, employees will be responsible for ensuring post-hire compliance by getting vaccinated or requesting a medical or religious exemption.

For more information about UPMC’s response to COVID-19, please visit UPMC.com/coronavirus.

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   Current UPMC employees must apply in HR Direct

Medical Staff Administrative/Credentialing Assistant

  • Job ID: 184342383
  • Status: Full-Time
  • Regular/Temporary: Regular
  • Hours: 8:00 a.m. to 4:30 p.m.
  • Shift: Day Job
  • Facility: UPMC Altoona
  • Department: Medical Staff
  • Location: 620 Howard Avenue, Altoona PA 16601
  • Union Position: No
  • Salary Range: $15.30 to $23.36 / hour

Description

Fulltime Monday - Friday - No Weekends/No Holidays

8:00 a.m. to 4:30 p.m. - could vary depending on meeting schedules

 

Purpose:
Credentials physicians and limited health professionals at appointment/reappointment and/or other related credentialing duties assigned. Prepares agendas for and attends Department and Committee meetings, records minutes, transcribes minutes from shorthand or dictaphone in final copy, and maintains files. Carries out Receptionist/Other Duties, assists with CME Program duties, as assigned. Provides Administrative support to Sr. Vice President, Quality/Medical Affairs, and assists Administrative Director and Medical Staff with other duties as outlined and required.

Responsibilities:

 

  • Provides administrative support for CME programs (eg., contacts speaker for CV; arranges for other materials/equipment; assists with completion of CME Request Form; sends CME prog. Announcements. Excellent interpersonal, and excellent verbal and written communication skills. Demonstrates commitment to job and responsibilities; promotes a cooperative environment for completion of job objectives. Maintains appropriate skill level; attends continuing education programs as requested/required by Department.
  • Assists with the preparation for Executive Committee meetings. Prepares continuous performance improvement reports in accordance with established procedure for all assigned Committee/Departments. Responsible for timely completion of on-call schedules which include physician coverage, scheduling, etc., for assigned Medical Staff Departments. This includes recording and distribution of any/all changes made to the same. Attends to details for social functions of Medical Staff; orders flowers; completes memorials, as requested.
  • Prepares files for microfilming/scanning in accordance with Record Retention Policy for Department/Hospital. Orders supplies/equipment for Department. Prepares Special Reqs. Assists in Medical Staff Lounge maintenance of computer supplies, food/beverages, bulletin board & overall tidiness.
  • Coordinates and prepares financial records for Med Staff and Med Educ funds as assigned. Maintains checking accounts and performs bookkeeping procedures to include ledger entry posting, balancing the books, depositing funds, issuing checks, reconciling bank statements, and preparing periodic financial reports. Works with auditors annually in accordance with established procedure for the following accounts: - Medical Education Fund- Medical Staff Fund (Checking)- Library Trust Fund- Portfolio Investment Accounts- Other financial accounts- Collects Medical Staff Membership DuesReceptionist for Department:- Greets Visitors- Telephone communications- Mail Distribution- Prepares documents & large mailers for all Department requests in this regard.- Maintains individual physicians' attendance profiles
  • Assists Administrative Director in compiling information for various agencies and/or Hospital departments, correspondences, schedules, etc. Assists Administrative Director in preparing for all Hospital surveys by JC, & Department of Health, as appropriate. Reference requests for present/past Med Staff members & LHPs are completed in conjunction with President of Medical Staff, according to procedure.
  • Performs secretarial/administrative functions for CMIO/VP Clinical Quality & Compliance, VPMA, and Administrative Director, including correspondence, maintaining personal calendar of appointments, and other duties assigned. Uses initiative in carrying out these functions. Types letters, memos, etc., accurately and timely. Takes dictation, transcribes notes, and distributes as directed or by procedure.
  • Preparation of agendas for assigned Departments/Committees; attends (as required), records and transcribes minutes and related correspondence, such assignments may be added to or deleted from, as deemed necessary by the Administrative Director.
  • Prepare & maintain automation of suspense system to ensure current Med Staff/LHP license, DEA, prof. Liability insurance, and required certifications, as assigned for this position. Maintains provisional Medical Staff review appointments/ information, notifies supervising physician, and prepares necessary correspondence in a timely manner. Timely makes all Board of Directors letters recommended changes in Medical Staff files, respective office manuals & notifies necessary individuals of such changes.
  • Processes Medical Staff preapplications, applications, reappointment applications, requests for changes in privileges, achievement recognitions & resignations in accordance with established standard of practice. Verifies all documents received accurately and timely according to procedure. Coordinates required interviews. Prepares all documentation to be submitted to the Credentials Committee for review and properly prepares new individual file in an organized manner.

 

Qualifications

High school graduate and completion of a medical secretarial program or equivalent, including course in medical terminology. 

Pharmacology, executive secretarial practice, shorthand, accounting, and computer/word processing courses with various applications preferred.

 

Experience:

Two (2) years administrative experience in healthcare setting to include experience in medical staff services or hospital administration with a minimum of one (1) year experience with hospital regulatory agency requirements preferred

six (6) months experience in medical/administrative minute taking and credentialing experience preferred.

Basic bookkeeping skills preferred.

Working knowledge of word processing, electronic mail/calendar, spreadsheet, presentation, and database software; ability to use applicable Microsoft Office Suite products which include Microsoft Outlook, Microsoft Excel, Microsoft PowerPoint preferred.

Knowledge of Quickbooks, Excellent typing skills and knowledge of shorthand preferred.

Licensure, Certifications, and Clearances:

  • Act 34

  • UPMC is an Equal Opportunity Employer/Disability/Veteran

COVID-19 Vaccination Information

Individuals hired into this role must comply with UPMC’s COVID vaccination requirements upon beginning employment with UPMC. Refer to the COVID-19 Vaccination Information section at the top of this page to learn more.

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Our Values

At UPMC, we’re driven by shared values that guide our work and keep us accountable to one another. Our Values of Quality & Safety, Dignity & Respect, Caring & Listening, Responsibility & Integrity, Excellence & Innovation play a vital role in creating a cohesive, positive experience for our employees, patients, health plan members, and community. Ready to join us? Apply today.

   Current UPMC employees must apply in HR Direct