COVID-19 Vaccination Information

Across UPMC, our guiding principle is to always prioritize the safety of our employees, patients, and members. UPMC believes that vaccination is important, helps protect all, and advocates that everyone who can be vaccinated should be vaccinated.

UPMC complies with all governmental requirements related to local, state, and federal COVID-19 vaccination for employment. The Jan. 13 Supreme Court of the United States decision that the Centers for Medicare & Medicaid Services federal COVID-19 vaccine mandate will move forward requires UPMC to ensure employees either get vaccinated or receive a requested medical or religious exemption.

If you are not yet vaccinated, we urge you to get a vaccine now. You can schedule your COVID-19 vaccination through UPMC or visit a non-UPMC provider or UPMC Urgent Care location.

Proof of vaccination is not required upon hire; however, employees will be responsible for ensuring post-hire compliance by getting vaccinated or requesting a medical or religious exemption.

For more information about UPMC’s response to COVID-19, please visit UPMC.com/coronavirus.

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   Current UPMC employees must apply in HR Direct

GME Sr Dept Manager

  • Job ID: 243363953
  • Status: Full-Time
  • Regular/Temporary: Regular
  • Hours: Monday - Friday 7:30 AM - 4:00 PM
  • Shift: Day Job
  • Facility: University of Pittsburgh Physicians
  • Department: 65882 POP18 Residency Program
  • Location: 4401 Penn Avenue, Pittsburgh PA 15224
  • Union Position: No
  • Salary Range: $18.78 to $31.22 / hour

Description

Description:
Under general supervision, this position is responsible for a wide range of diverse administrative functions, ensuring that regulatory and accreditation standards are met, educational activities that support the curriculum are established, departmental procedures and guidelines are created and enforced, and recruitment activities are coordinated and implemented for department/division's residency/fellowship programs. Acts as a liaison between the department, UPMC Physician Services Division, the University of Pittsburgh School of Medicine, and the UPMC Graduate Medical Education.

This individual will work with Child Neurology and the Neurology Development Disabilities Program to run the education programs during administrative tasks alongside the program director. This is a unique opportunity to work with CN-NDD residents at Children's Hospital that are completing their residency. 

Responsibilities:

  • Responsible for the daily coordination, compliance and management of all aspects of the Department's graduate medical education primary/core program.
  • Assist the Program Director in coordinating activities with certifying boards and national societies for database reporting, annual reports, etc.
  • Coordinate conferences, grand rounds, outside speakers, and other formal didactic events.
  • Prepare and transcribe letters, memos and other correspondence for the various program director(s).
  • Assist with marketing and recruitment efforts for the Department including creating PowerPoint presentations, coordinating advertisement and developing and editing brochures, fliers and educational materials.
  • Serve as the liaison between the medical students and residents, hospital administrators, physicians, UPMC, the University of Pittsburgh and the community-based offices for the residency or sub-specialty program(s).
  • Perform/support audits as necessary.
  • Manage new resident recruitment, matching, orientation, contracting and hiring processes for the residency or sub-specialty program(s).
  • Responsible for all aspects of credentialing/admissions, facilitates licensure application and resolves visa/immigration related issues via the appropriate UPMC PSD procedures.
  • Ensure that all resident(s)/fellow(s) meet compliance and annual training requirements outlined by UPMC ME, UPMC, UPP, or other agencies. Responsible for departmental orientation process for resident(s)/fellow(s).
  • Assist with financial reporting including budget preparation, budget monitoring, reimbursement and disbursements for the residency or sub-specialty program(s).
  • Maintain resident personnel information (including confidential evaluations and counseling records) and monitors appropriate licensure and testing levels.
  • Develop and maintain comprehensive administrative support and has primary responsibility for various databases and information collection tools to track resident and fellow performance evaluations, time rotation through, work hours and other key metrics as required by the UPMC Office of Graduate Medical Education and the ACGME.
  • Process or assist in processing resident and fellow payroll.
  • Responsible for the administrative oversight of all regulatory, compliance and accreditation activities associated with the Department's residency or sub-specialty program(s).
  • Maintain current knowledge of compliance and regulatory requirements and prepare for and coordinates the mid-cycle internal site review and ACME site survey for residency or sub-specialty.
  • Ensure training licensure and malpractice requirements are completed as a precursor to participation in clinical activities

 

Qualifications

  • Associates degree in business, education, or related field preferred; plus, two years of experience in a related area, primarily in an academic program office, or medical setting.
  • Bachelor's degree preferred.
  • Knowledge of licensure and visa guidelines.
  • Knowledge of Accreditation Council of Graduate Medical Education (ACGME) and continuing education guidelines.
  • Proficient computer skills including use of the internet, PowerPoint, Excel, and spreadsheets.
  • Excellent communication, organizational and time management skills necessary. Ability to meet deadlines required.


Licensure, Certifications, and Clearances:

  • Act 31 Child Abuse Reporting with renewal
  • Act 33 with renewal
  • Act 34 with renewal
  • Act 73 FBI Clearance with renewal

 

UPMC is an Equal Opportunity Employer/Disability/Veteran

UPMC has a Center for Engagement and Inclusion that is charged with executing leading-edge and next-generation diversity strategies to advance the organization’s diversity management capability and its national presence as a diversity leader. This includes having Employee Resource Groups, such as PRIDE Health or UPMC ENABLED (Empowering Abilities and Leveraging Differences) Network, which support the implementation of our diversity strategy.

Individuals hired into this role must comply with UPMC’s COVID vaccination requirements upon beginning employment with UPMC. Refer to the COVID-19 Vaccination Information section at the top of this page to learn more.  

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At UPMC, we’re driven by shared values that guide our work and keep us accountable to one another. Our Values of Quality & Safety, Dignity & Respect, Caring & Listening, Responsibility & Integrity, Excellence & Innovation play a vital role in creating a cohesive, positive experience for our employees, patients, health plan members, and community. Ready to join us? Apply today.

   Current UPMC employees must apply in HR Direct