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Across UPMC, our guiding principle is to always prioritize the safety of our employees, patients, and members. UPMC believes that vaccination is important, helps protect all, and advocates that everyone who can be vaccinated should be vaccinated.

UPMC complies with all governmental requirements related to local, state, and federal COVID-19 vaccination for employment. The Jan. 13 Supreme Court of the United States decision that the Centers for Medicare & Medicaid Services federal COVID-19 vaccine mandate will move forward requires UPMC to ensure employees either get vaccinated or receive a requested medical or religious exemption.

If you are not yet vaccinated, we urge you to get a vaccine now. You can schedule your COVID-19 vaccination through UPMC or visit a non-UPMC provider or UPMC Urgent Care location.

Proof of vaccination is not required upon hire; however, employees will be responsible for ensuring post-hire compliance by getting vaccinated or requesting a medical or religious exemption.

For more information about UPMC’s response to COVID-19, please visit UPMC.com/coronavirus.

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Lead Grants Specialist

  • Job ID: 895726602
  • Status: Casual
  • Regular/Temporary: Limited
  • Hours:
  • Shift: Day Job
  • Facility: UPMC Children's Hospital of Pittsburgh
  • Department: Research Administration
  • Location: 4401 Penn Avenue, Pittsburgh PA 15224
  • Union Position: No
  • Salary Range: $31.08 to $52.46 / hour

Description

This position is responsible for the administrative and financial management of grants and contracts awarded to WPIC Department of Psychiatry principal investigators (PI). Responsible for process improvements and necessary training for the WPIC research community. Assists the Assistant Director in managing the daily operations.

Responsibilities:

  • Gather and review information for audit when necessary.
  • Acts as a resource to research investigators and staff on sponsor policies and regulations regarding the administration of award funds and assists in resolutions when necessary.
  • As a Certified Research Administrator, engage in continuing education activities to expand knowledge and keep current with new trends and policies.
  • Assists the Assistant Director in managing daily operations.
  • Develop and implement training tools for the WPIC research community.
  • Serve on committees engaged to assess procedures and possible changes in the way the OGC conducts business
  • Remains current and knowledgeable on agency, University, and UPMC procedures and requirements concerning grants management issues.
  • Increase quality of service by finding weaknesses in the operations, share trends and oddities.
  • Responsible for leadership of assigned specialized OGC functions including but not limited to:Grant closeout process and complianceOGC website content update Effort reporting and certificationEarly account request processing and proceduresVincent participant payments system proceduresOverdraft management and correctionDirect supervision of Grants Assistants
  • Pre- Award: Assist principal investigator and/or project administrators with proposal submission and preparation of grant and contract budgets following specific guidelines.Analyze budget justification for accuracy and thoroughness.Process Just In Time (JIT) information requests from sponsoring agency.Coordinate Other Support changes with project.
  • Post- Award:Manages and monitors budget and expenditure activities associated with funded sponsored projects in accordance with University and sponsor regulations.Produces monthly financial reports by grant with projections of expenses using the Department?s Financial Software System.Responsible to review and analyze accounts to identify projected balances, potential deficits, potential issues, burn rates, upcoming deadlines, and accurate payroll distribution.Prepares budget adjustments, expense transfers, account forecasting, effort reporting, account closeout, effort distribution, providing sufficient explanations that will meet internal and external audit requirements.
  • Responds to inquiries in a timely manner using effective interpersonal communication, critical thinking, and problem-solving skills and methods as appropriate to address questions and/or concerns with diverse groups of faculty, staff, and students.
  • Works independently and in teams.
  • Responsible for on-going review and analysis of processes and actively contributing to process improvements for the OGC by communicating directly with OGC leadership.
  • Interprets contract and grants requirements and funding agency guidelines.
  • Formally communicates with sponsors, pass-through entities, subrecipients, and various PITT/UPMC staff and departments for report submissions, prior approval requests and amendments/revisions via phone and email.
  • Manages multiple responsibilities and duties with interruptions and unforeseen changes without risking detail and quality of work.
  • Be mentor and provide training to GA and those in the GSI/GSII/GSIII roles.
  • Reviews and updates standardized OGC procedures including monthly expense import and projection process, faculty salary updates, all-personnel reporting, etc. as needed.
  • Leads team in absence of Assistant Director when necessary.
  • Assists in the recruitment and trains new team members as needed.
  • Analyzes and reviews research proposals processed through the team for conformity with University policies and compliance with requirements of prospective sponsors.
  • Analyzes and reviews expense reports produced by the University of Pittsburgh and by team members to ensure accuracy and compliance with sponsor regulations, including appropriate distribution of faculty and staff effort, appropriate spending rates and timely correction of projected overdrafts

 

Qualifications

  • Bachelor's degree, preferably in accounting, finance or related field.
  • Five years of professional experience in research or sponsored programs administration.
  • Three years of professional experience in research administration at the Office of Grants and Contracts. CRA certification.
  • Prior experience working with Department Manager and Access Databases is required.
  • Excellent computer skills, particularly Microsoft Excel and Word.
  • Knowledge of Uniform Administration Requirements, Cost Principles, and Audit Requirements for Federal Awards and NIH Grants Policy Statement.
  • Knowledge of a dual financial structure for grants management.
  • Maintain cooperative working relationships with the Principle Investigators, sponsors, Institute accounting and administrative offices.
  • Ability to ensure financial and research compliance of financial transaction expended on grants with the terms and conditions of the contract.
  • Must be able to identify problem areas, offer solutions, and implement corrective action.


Licensure, Certifications, and Clearances:

  • Act 31 Clearance with renewal
  • Act 33 Clearance with renewal
  • Act 34 Clearance with renewal
  • Act 73 FBI Clearance with renewal


UPMC is an Equal Opportunity Employer/Disability/Veteran

COVID-19 Vaccination Information

Individuals hired into this role must comply with UPMC’s COVID vaccination requirements upon beginning employment with UPMC. Refer to the COVID-19 Vaccination Information section at the top of this page to learn more.

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   Current UPMC employees must apply in HR Direct