COVID-19 Vaccination Information

Across UPMC, our guiding principle is to always prioritize the safety of our employees, patients, and members. UPMC believes that vaccination is important, helps protect all, and advocates that everyone who can be vaccinated should be vaccinated.

UPMC complies with all governmental requirements related to local, state, and federal COVID-19 vaccination for employment. The Jan. 13 Supreme Court of the United States decision that the Centers for Medicare & Medicaid Services federal COVID-19 vaccine mandate will move forward requires UPMC to ensure employees either get vaccinated or receive a requested medical or religious exemption.

If you are not yet vaccinated, we urge you to get a vaccine now. You can schedule your COVID-19 vaccination through UPMC or visit a non-UPMC provider or UPMC Urgent Care location.

Proof of vaccination is not required upon hire; however, employees will be responsible for ensuring post-hire compliance by getting vaccinated or requesting a medical or religious exemption.

For more information about UPMC’s response to COVID-19, please visit

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Residency Program Coordinator

  • Job ID: 296685317
  • Status: Full-Time
  • Regular/Temporary: Regular
  • Hours: Monday - Friday, Daylight
  • Shift: Day Job
  • Facility: University of Pittsburgh Physicians
  • Department: 65330 POP13 WH Academic Services
  • Location: 300 Halket St, Pittsburgh PA 15213
  • Union Position: No
  • Salary Range: $18.78 to $31.22 / hour


The Department of OB/GYN/RS at UPMC Magee-Womens Hospital has a robust GME presence, including a residency and nine fellowship programs.  Of these fellowship programs, six are ACGME-accredited. This position will provide support to the fellowship programs.

Performs and integrates the administrative aspects of assigned area. Acts as a liaison between the Department, UPMC Physician's Services Division, the University of Pittsburgh School of Medicine, the UPMC Graduate Medical Education Office, and the community based faculty involved in the various programs.


  • Responsible for managing all aspects of the Continuing Medical Education (CME) programs sponsored by the University of Pittsburgh Center for Continuing Education in the Health Science to include Grand Rounds, Patient Safety Conferences, Alumni Day and other educational events sponsored by the Department of Obstetrics, Gynecology and Reproductive Sciences. These responsibilities include managing the process of filing the CME application with CME office, including collecting all required documents and attachments and preparing the application for filing. Securing locations and overseeing all event logistics (eg, catering, audiovisual tech support, hotels, faculty dinners, travel reimbursements, honorarium payments). Planning and ordering all print collateral including brochures, syllabus and name tags. Overseeing the marketing of the event including mailings and email blasts. Maintaining budget records for all expenses and revenue. Recording quarterly CME attendance of participants using the University's on-line system.
  • Coordinate Departmental Alumni relations, including ongoing contact, graduate outcome data to submit to residency accreditors, organized activities (social and educational), and fundraising.
  • Facilitate submission of all documents for and monitors maintenance of appropriate licensure and certification of residents.
  • Maintain databases and information collection tools to track resident statistics including medical student ratings of residents, resident compliancy with medical records, and resident clinical experiences.
  • Coordinate Resident Didactics including presenters' booking/confirmation/reminders, room/food reservation, juggling schedule to accommodate changes, attendee reminders, distribution of didactic materials, and maintain attendance using an on-line system. Create and distribute weekly didactic schedule by email maintaining an up-to-date distribution list; maintain SharePoint calendar with events.
  • Coordinate multiple committee meetings for program director including scheduling, room reservation, email of minutes and meeting materials.
  • Assist with financial reporting including budget preparation, budget monitoring, reimbursements and disbursements for the specialty or subspecialty program(s) including processing eVouchers for travel reimbursements for program director utilizing the appropriate correct account.
  • Perform daily coordination of one or more of the Department's graduate medical education specialty or subspecialty program(s).
  • Assist with new resident recruitment, matching, orientation, contracting and hiring processes for the specialty or subspecialty program(s).
  • Process resident/fellow supplemental pay and assist in resident/fellow payroll.
  • Serve as the liaison between the medical students and residents, hospital administrators, physicians, UPMC, the University of Pittsburgh and the community based offices for the specialty or subspecialty program(s).
  • Prepare and transcribe letters, memos and other correspondence for program director or assistant program director.
  • Photocopy, file, mail, order supplies and other general office responsibilities.



  • Bachelor's degree in business, education or related field preferred.
  • 7 years experience in a related area, primarily in an academic program office, or medical setting or equivalent combination of education and experience.
  • Knowledge of licensure and visa guidelines required.
  • Knowledge of Accreditation Council of Graduate Medical Education (ACGME) and continuing education guidelines.
  • Proficient computer skills including use of the internet, PowerPoint, Excel, spreadsheets, Word and related software required.
  • Excellent communication, organizational and time management skills necessary.
  • Ability to meet deadlines required.

Licensure, Certifications, and Clearances:

  • Act 34

  • UPMC is an Equal Opportunity Employer/Disability/Veteran

Total Rewards

More than just competitive pay and benefits, UPMC’s Total Rewards package cares for you in all areas of life — because we believe that you’re at your best when receiving the support you need: professional, personal, financial, and more.

Our Values

At UPMC, we’re driven by shared values that guide our work and keep us accountable to one another. Our Values of Quality & Safety, Dignity & Respect, Caring & Listening, Responsibility & Integrity, Excellence & Innovation play a vital role in creating a cohesive, positive experience for our employees, patients, health plan members, and community. Ready to join us? Apply today.

   Current UPMC employees must apply in HR Direct

Security Alert

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If you suspect you have been a victim of a fraudulent UPMC job offer, please report the attempt using this form.