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Research Coordinator


This Research Coordinator is a full-time research position responsible for performing research-related and administrative functions in support of a clinical trial being conducted in 24 pediatric practices affiliated with the Medical Home program of the Pennsylvania Chapter of the American Academy of Pediatrics (AAP-PA). The providers in these practices will be trained to deliver an evidence-based intervention program (Doctor Office Collaborative Care, DOCC) for young children (5-12 years old) and their parents with challenging behaviors (e.g., defiance, argumentativeness) and comorbid Attention Deficit/ Hyperactivity Disorder (ADHD), as well as their caregivers. Practice staff including the primary behavioral health resource, all primary care providers, the lead physician/medical director, and the practice manager, will deliver this intervention program or support its delivery. The study will evaluate the impact of team and leadership level strategies designed to facilitate the implementation of DOCC. Our treatment research program has a team-focused, collegial atmosphere where people enjoy working together and supporting each other's efforts.

This position will involve development, coordination, and monitoring of key study tasks being completed by different workgroups (research staff, network leadership, investigators, IRB staff) to ensure that all project procedures are completed and documented. The role therefore includes liaison with many individuals both within and outside of our program and requires learning a wide array of tasks/methods. These tasks cover contacting practice/health system leadership, affiliated staff, and/or study participants, scheduling appointments, administering research questionnaires, follow-up with study participants, collecting, entering and verifying data, assisting in quality control procedures, and the preparation of meeting agendas and submission of reports. The coordinator will also develop, maintain, renew, and modify IRB protocols, consent forms, and related documents, and provide general clinical research assistance/feedback to enhance or alter the implementation of all study procedures. Project management involves ongoing documentation of all study updates supported by the use of technology to enhance efficient storage/sharing. Most tasks with study personnel/affiliates and/or participants will be conducted remotely (e.g., videoconference, phone/text) and will rely upon different technologies (e.g., Zoom, MS TEAMS). This research coordinator can work a flexible, hybrid schedule in the office and at home, in order to meet the needs of project staff and participants.

This position is grant funded.


  • Coordinate activities and duties for approved research project according to defined protocols and procedures.
  • Develop, maintain, and update documentation, including standard operating procedures, compliance materials, and materials for all research tasks and procedures.
  • Develop, maintain, renew, and modify IRB protocols, consent forms, and related documents.
  • Partner/coordinate with the 2 leaders of the PA AAP medical home network who will help to coordinate the conduct of all research activities with the enrolled sample of 24 practices from around the Commonwealth that are part of their network.
  • Coordinate and oversee onboarding of individual practices and their core study team participants.
  • Coordinate project procedures and operations in the areas of caregiver participant recruitment and consent, practice core team participant recruitment, practice and provider orientation and training (including but not limited to the Treatment Intervention).
  • Support the preparation of the data collection methods/accessibility, data coding, and all follow-up activities, with input from the datacore and other study staff.
  • Communicate with the investigators and practices and coordinate and track recruitment efforts; supervise and track recruitment of participants.
  • Answer requests for study information from the PA AAP and practice staff (e.g., PCPs, Care Managers) and caregiver participants.
  • Conduct routine quality control checks, monitor the consistency of assessment procedures, and document study participant status
  • Interact effectively as needed with all study consultants, investigators, UPMC system colleagues, as well as practices, providers, and families.
  • Test project infrastructure under development such as patient registry and online assessment systems for functionality, consistency, and ease of use
  • Supervise the Research Associate during the participant consent/assent process.
  • Train the Research Associate and coordinate their efforts in distributing participant payments.
  • Contribute to preparation of research grant applications, and compiling material for progress reports and other communication.
  • Follow appropriate research policies, procedures, and regulations.
  • Manage VinCENT research payment system.
  • Revise study materials as needed.
  • Review and revise the weekly staff meeting agenda. Contribute to the development of other meeting agendas - bi-weekly PA AAP meeting, monthly investigator meeting, and annual DSMB meeting, For the DSMB, help to develop the final report.


  • B.A. degree, or equivalent combination of experience and training - including 3-5 years of experience in coordinating multiple aspects of research projects (patient recruitment, assessment, treatment planning, and data collection,) required.
  • Masters degree string preferred.
  • Phlebotomy skills a plus.
  • Computer Skills (Microsoft Office Products).
  • IRB experience preferred.
  • Ability to accurately collect, and store research data.
  • Experience conducting clinical research with mental health populations preferred.
  • Experience training staff in clinical studies preferred.
  • Experience interacting with patients and family members preferred.
  • Skills in developing new strategies or approaches to projects preferred.
  • Ability to accurately collect, and store research data.
  • Excellent communication skills both verbal and written.
  • Demonstrated ability to effectively communicate with patients, staff and investigators as well as maintain patient confidentiality.
  • Strong organizational skills.
  • Ability to work independently, must be able to work a flexible schedule based on study needs. Ability to interact with patients/study participants and research and medical staff.
  • Excellent communication skills both verbal and written. Demonstrated ability to effectively communicate with patients, staff and investigators as well as maintain patient confidentiality.
  • Strong organizational skills. Ability to work independently, must be able to work a flexible schedule based on study needs. Ability to interact with patients/study participants and research and medical staff.
  • Knowledge and skills necessary to provide care and/or interact appropriately to the ages of the patients served by his/her assigned unit as specified below.
  • Knowledge of the principles of growth and cognition over the life span and possess the ability to assess data reflective of the patient's status and interpret the appropriate information needed to identify each patient's requirements relative to his/her age specific needs and to provide the care needs as described in the department's policy and procedures.

Licensure, Certifications, and Clearances:

  • Comprehensive Crisis Management (CCMC)
  • Act 31 Child Abuse Reporting with renewal
  • Act 33 with renewal
  • Act 34 with renewal
  • Act 73 FBI Clearance with renewal

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