Leasing and Property Management Intern

UPMC is excited to be hiring Leasing and Property Management Interns for Summer 2025! This position will be a paid internship at the rate of $20/HR. The Intern will work onsite at our US Steel Building in Downtown Pittsburgh during daylight hours, Monday through Friday. We are looking for individuals who are working on their Bachelor’s Degree and are interested in learning more about leasing and property management.

Look no further and apply today!

Responsibilities:

Leasing:

• Prepare lease abstract narratives from lease agreement documents.
• Assist with the new site selection process by participating in broker selection process and site tours with physicians, administrators and landlords.
• Observe the site comparison process, evaluation of layouts, construction requirements and costs, determination of fair market value of space, and the negotiation of lease rates, terms, and letters of intent.
• Maintain current, efficient, and accurate filing systems for easy retrieval and tracking of lease documents and financials.
• Assist various other Corporate Real Estate departments (Construction, Signage, Property Management) on an as needed basis. May need to coordinate approval from Landlord on various projects and assist in the project until completion.
• Assist with the tenant improvement process by participating in meetings with landlord, user group, and architect to match tenant needs with space, and compliance to UPMC standards, and prepare a draft layout.
• Assists in the tenant improvement process for new build-outs.
• Attends weekly construction meetings during project with Manager.
• Assists in obtaining reimbursement from landlord as required and commence rent payments/reimbursement for construction to/from landlord.
• Assist in the negotiation new leases, renewals, and terminations to favorable terms for the Hospital which includes minor tenant improvement work
• Utilize queries to extract information from the real estate database.
• Prepare and distribute reports, spreadsheets, memorandums, and other various lease documents.
• Review lease documents for maintenance issues and responsibilities and coordinate with landlord for payment
• Enter lease document and final information into the real estate database. Review proposed leases for negative and affirmative language
• Track options and expiration dates for all leases and provide notice as needed.
• Update and confirm timeshare space and usage on an annual basis with Administrators
•  Assist in the preparation of weekly updated reports for Hospital leadership.
• Join the Manager or Sr. Lease Specialist to meet with hospital and business unit executives to present lease activity, discuss upcoming renewals, terminations and options, and new physician acquisitions as related to space.
• Draft and edit leases, lease amendments, and other documents using standard forms.
• Work with financial analyst to review ad hoc invoices and recurring rent processing.

Property Management:

• Communicate effectively with Physicians, senior hospital management, vendors regarding tenancy issues.
• Ensure that maintenance to tenant spaces and building assets is being performed effectively. This must be done with an eye toward assigning costs to the appropriate parties and working within budget guidelines.
• Maintain the preventive maintenance program, enter data into system. Update procedures and timeframes for review at least twice annually.
• Track tenant occupancy and lease issues and the status of the lease agreements.
• This position will occasionally need to interpret lease terms and act according to lease language and hospital operating procedures.
• Will perform property inspection tours frequently and act upon the findings of those tours.
• Work with construction managers, project managers, and contractors to coordinate service outages, utility tie-ins, and physician interruptions.
• Maintenance of a safe environment will be evaluated.
• Must maintain service contracts, purchase orders, and secure purchasing requirements.
• Contact must be maintained with Purchasing, Accounts Payable, and Construction Management. Purchasing must be managed efficiently while maintaining the assets value.
• Ensure that all facilities maintenance/housekeeping procedures are followed, and all work orders are closed out in the designated time frame.
• Assist in project planning to estimate costs and manpower needs. Supervises offsite projects and system repairs to ensure that facility standards are met.
• Monitor plant maintenance & operations to recognize potential problems and improvements. Watch for waste of utilities and maintenance money.
• Conduct regular inspections of offsites for cleanliness, safety, and operation. Initiate work orders for corrective action and consider defects for future budgeting.
• Will originate and track work orders; both as needed and track the planned event orders.
• Attendance at all internal classes for Life/Safety.